Western Digital Analyst Legal Operations 

United States, California, Irvine 

203914322

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Essential Duties and Responsibilities:

• Support invoice process using Thomson Reuters Legal Tracker Tool to set up vendors, create matters, manage invoices, and provide reports.
• Work with Tracker support when needed to resolve issues.
• Receive and process invoices not submitted directly to our Tracker tool loading to appropriate matter and initiating approval flow.
• Work with the Accounts Payable team for Vendor set up, and to resolve invoice payment issues.
• Work with IT team on issues with batch feeds from Legal Tracker tool.
• Research problems with invoices and work with outside counsel on discrepancies, inaccuracies, or other problems with invoices.
• When needed process ServiceNow payment requests and follow through on processing by accounts payable department.
• Process purchase order requests and/or shopping carts when need for purchases by Legal Team.
• Manage Legal Ops Smartsheet forms.
• Assist with other legal operations tasks/projects as requested.

Required:

• 3-5 years of related experience with legal invoicing or other general legal/ administrative department processing.
• Able to maintain strict confidentiality with all communications, information and /or documents.
• Excellent interpersonal skills as well as written and oral communication skills
• Responsive and service-oriented attitude.
• Ability to organize, prioritize and manage deadlines in a fast-paced, and demanding work environment.
• Ability to work effectively in a global environment and sensitivity to cultural differences.
• Ability to work effectively and constructively in a team environment.
• Intermediate skills with Microsoft Excel, including pivot tables.

PREFFERED:

• College degree preferred, but not required.
• Experience with Thomson Reuters Legal Tracker software preferred.
• Experience with Smartsheet would be helpful.
• Previous experience creating and editing SharePoint web pages a plus.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.