Philips Payroll Systems & Tax Administrator Nashville TN 

United States, Tennessee, Nashville-Davidson 

116631671

Payroll Systems & Tax Administrator (Nashville, TN)Job Description

As the, you will support the Human Resources team by managing payroll and tax-related processes. Your responsibilities include handling personnel and payroll data, benefits, and talent administration, including large-scale data updates. You’ll ensure accurate setup of employee tax and unemployment information, process W-2 and W-2c forms, and resolve payroll tax notices. You’ll also respond to employee and manager inquiries professionally and efficiently. This role serves as a backup to the Payroll Administrator and helps run payroll for employees in the US, Puerto Rico, and the Virgin Islands. Accuracy, compliance, and data privacy are critical in this position.

Your role:

• Ensure payroll & tax compliance in the accurate setup of employee tax withholding and unemployment insurance data across multiple jurisdictions. Execute on-cycle and off-cycle payrolls, ensuring timely submission of payroll outputs, tax remittances, and garnishments. Oversee W-2 and W-2c processing, perform audits for accuracy, and support quarterly and year-end tax balancing. Assist with regulatory tax updates and ensure compliance with internal control standards.

• Review and reconcile weekly, bi-weekly, and quarterly tax funding and filings. Generate payroll, general ledger, and audit reports, and support federal wage allocation reporting. Maintain tax verification records for audits and coordinate SUI rate changes with vendors. Serve as the primary contact for payroll and tax vendors, ensuring strong, productive relationships and timely issue resolution.

• Provide employee support, projects & process Improvement for employee and manager inquiries regarding tax and payroll issues through the Call Management System. Train new hires and provide ongoing support to team members on systems and procedures. Lead or participate in cross-functional projects, maintain payroll process documentation (SOPs), and conduct system audits to ensure data integrity. Identify and implement process improvements based on feedback and operational needs.

You're the right fit if:

• You’ve acquired 4+ years’ experience in payroll tax in a multi-state environment or a valid mix of academic studies and professional experience.

• Your skills include experience with ADP Global View and Microsoft Office. SAP HRIS is a plus.

• You have a High School Diploma with vocational training / Bachelor's Degree (preferred) in finance, accounting, or an equivalent academic field.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this .

• You’re a strong communicator (persuasive and assertive), proactive in problem solving and coordinating priorities to solve issues with all stakeholders.

How we work together

This is an office role.

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

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The pay range for this position in Nashville, TN is $26.00 to $40.00.

US work authorization is a precondition of employment. The companyconsider candidates who require sponsorship for a work-authorized visa, now or in the future.