דרושים Executive Assistant President & Coo ב-Sony ב-United States, San Diego
Sony Sr Executive Assistant United States, California, San Diego
Responsibilities
Provides both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that requireappropriateurgency/prioritizationto completewith limited degree of supervision
Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other companylogistics
Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Process executives’ expense reports andassistwith daily executive office team coverage
Proficient in creating effective presentations within Excel and PowerPoint
Reviews and edits departmental documents for grammar,styleand formatting
Plans,schedulesand coordinates departmental on-site meetings and events
Representshead of department and department staff to internal and external clients regularly interacting to coordinate business needs.
Organizing, reviewing, and reconciling invoices, ensuring that all items are invoiced and paid on time
Ensures theaccuratefiling and tracking of all departmental documentation, including memos, correspondence,presentationsand reports
Maintain accruals and purchase orders
Initiates and continuously improves administrative procedures for department
Serve as primary support for other business units, andassistingwith projects as assigned
May serve as backup to other Executive Admin support team members
Requirements
B.A. degree (or equivalent) preferred; high school diploma with advanced professional experience will be considered in lieu of a degree
5+ years of relevant work experience in an administrative role working directly with senior executives or in a project management role.
Strong communicationskills, verbal and written.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Experience working with senior level executives, locally and globally
Requires in-depth knowledge of company operations, policies, and procedures
Personable with all levels, flexible and adaptable to last minute change
Excellent organizational skills, ability to prioritize, and comfortable working independently
Intermediate to advanced knowledge of Microsoft Office Suite (i.e.PowerPoint, Word, Excel, and shared collaborative tools such asSharepointand/or OneDrive for Office 365)
Comfort in learningnew technologiesand becoming proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental “expert” and/or “trainer” in specified software platforms.
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.
Preferred Skills
Strong interpersonal skills, with ability to balance workindependently.
A big-picture thinker and holistic problem solver with ability to approach challenges with creativity and open-mindedness. Strong analytical skills, adaptability, and foresight in recognizing opportunities tocome up withinnovative solutions.
Polished, professional and service-oriented demeanor at all times.
Flexibility to take on a wide range of responsibilities to support assignedmanagement/departmentwith strong ability to establishworkflowpriority based on assessment of tasks and consideration of interdepartmental needs.
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimalsupervision (balanced with willingness to requestclarification/assistancewhen difficulties arise.)
Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a wholeand a willingness to act as an informal resource for colleagues with less experience.
Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge,determineapproach, compiledataand prepare reports and positive-change recommendations.
The anticipated wage for this non-exempt, hourly position is $36.00 to $49.00 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
משרות נוספות שיכולות לעניין אותך
Sony Executive Assistant President & COO United States, California, San Diego
Essential Duties:
Provide both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that require appropriateurgency/prioritizationto complete
Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other company logistics
Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
Process executives’ expense reports and assist with daily executive office team coverage
Review and edit departmental documents for grammar, style and formatting
Plan, schedule and coordinate departmental on-site meetings and events
Represent the Office of the President and department staff to internal and external clients regularly interacting to coordinate business needs.
Serve as primary support for other business units, and assisting with projects as assigned
May serve as backup to other Executive Admin support team members as needed
Manage product orders for internal and external partners, communicating with high profile external partners as needed
Organize, review, and reconcile invoices, ensuring that all items are invoiced and paid on time
Ensure the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports
Maintain accruals and purchase orders
Initiate and continuously improve administrative procedures for department
Minimum Requirements:
Minimum of 5 years of relevant work experience in a role directly supporting the President and/or C-suite level executives
B.A. degree (or equivalent) preferred; High School diploma with advanced professional experience will be considered in lieu of a degree
Strong communication skills, verbal and written
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Experience working with senior level executives, locally and globally
Requires in-depth knowledge of company operations, policies, and procedures
Personable with all levels; flexible and adaptable to last minute change
Excellent organizational skills, ability to work proactively, prioritize, and be comfortable working independently
Proficient in creating effective presentations within Excel and PowerPoint
Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and/or OneDrive for Office 365)
Preferred Qualifications:
Strong interpersonal skills, with ability to balance work
Flexibility to provide after-hours support as needed during peak business times and emergencies.
Polished, professional and service-oriented demeanor at all times.
Flexibility to take on a wide range of responsibilities to support the Office of the President, as well as additional assignedmanagement/departmentwith strong ability to establish workflow priority based on assessment of tasks and consideration of interdepartmental needs.
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision (balanced with willingness to requestclarification/assistancewhen difficulties arise).
Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole.
Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
The anticipated wage for this non-exempt, hourly position is $36.00 to $49.00 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
משרות נוספות שיכולות לעניין אותך
Responsibilities
Provides both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that requireappropriateurgency/prioritizationto completewith limited degree of supervision
Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other companylogistics
Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Process executives’ expense reports andassistwith daily executive office team coverage
Proficient in creating effective presentations within Excel and PowerPoint
Reviews and edits departmental documents for grammar,styleand formatting
Plans,schedulesand coordinates departmental on-site meetings and events
Representshead of department and department staff to internal and external clients regularly interacting to coordinate business needs.
Organizing, reviewing, and reconciling invoices, ensuring that all items are invoiced and paid on time
Ensures theaccuratefiling and tracking of all departmental documentation, including memos, correspondence,presentationsand reports
Maintain accruals and purchase orders
Initiates and continuously improves administrative procedures for department
Serve as primary support for other business units, andassistingwith projects as assigned
May serve as backup to other Executive Admin support team members
Requirements
B.A. degree (or equivalent) preferred; high school diploma with advanced professional experience will be considered in lieu of a degree
5+ years of relevant work experience in an administrative role working directly with senior executives or in a project management role.
Strong communicationskills, verbal and written.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Experience working with senior level executives, locally and globally
Requires in-depth knowledge of company operations, policies, and procedures
Personable with all levels, flexible and adaptable to last minute change
Excellent organizational skills, ability to prioritize, and comfortable working independently
Intermediate to advanced knowledge of Microsoft Office Suite (i.e.PowerPoint, Word, Excel, and shared collaborative tools such asSharepointand/or OneDrive for Office 365)
Comfort in learningnew technologiesand becoming proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental “expert” and/or “trainer” in specified software platforms.
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.
Preferred Skills
Strong interpersonal skills, with ability to balance workindependently.
A big-picture thinker and holistic problem solver with ability to approach challenges with creativity and open-mindedness. Strong analytical skills, adaptability, and foresight in recognizing opportunities tocome up withinnovative solutions.
Polished, professional and service-oriented demeanor at all times.
Flexibility to take on a wide range of responsibilities to support assignedmanagement/departmentwith strong ability to establishworkflowpriority based on assessment of tasks and consideration of interdepartmental needs.
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimalsupervision (balanced with willingness to requestclarification/assistancewhen difficulties arise.)
Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a wholeand a willingness to act as an informal resource for colleagues with less experience.
Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge,determineapproach, compiledataand prepare reports and positive-change recommendations.
The anticipated wage for this non-exempt, hourly position is $36.00 to $49.00 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
משרות נוספות שיכולות לעניין אותך
