Sony Sr Executive Assistant 

United States, California, San Diego 

608938595

Responsibilities

• Provides both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that requireappropriateurgency/prioritizationto completewith limited degree of supervision

• Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other companylogistics

• Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

• Process executives’ expense reports andassistwith daily executive office team coverage

• Proficient in creating effective presentations within Excel and PowerPoint

• Reviews and edits departmental documents for grammar,styleand formatting

• Plans,schedulesand coordinates departmental on-site meetings and events

• Representshead of department and department staff to internal and external clients regularly interacting to coordinate business needs.

• Organizing, reviewing, and reconciling invoices, ensuring that all items are invoiced and paid on time

• Ensures theaccuratefiling and tracking of all departmental documentation, including memos, correspondence,presentationsand reports

• Maintain accruals and purchase orders

• Initiates and continuously improves administrative procedures for department

• Serve as primary support for other business units, andassistingwith projects as assigned

• May serve as backup to other Executive Admin support team members

Requirements

• B.A. degree (or equivalent) preferred; high school diploma with advanced professional experience will be considered in lieu of a degree

• 5+ years of relevant work experience in an administrative role working directly with senior executives or in a project management role.

• Strong communicationskills, verbal and written.

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Experience working with senior level executives, locally and globally

• Requires in-depth knowledge of company operations, policies, and procedures

• Personable with all levels, flexible and adaptable to last minute change

• Excellent organizational skills, ability to prioritize, and comfortable working independently

• Intermediate to advanced knowledge of Microsoft Office Suite (i.e.PowerPoint, Word, Excel, and shared collaborative tools such asSharepointand/or OneDrive for Office 365)

• Comfort in learningnew technologiesand becoming proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental “expert” and/or “trainer” in specified software platforms.

• Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.

Preferred Skills

• Strong interpersonal skills, with ability to balance workindependently.

• A big-picture thinker and holistic problem solver with ability to approach challenges with creativity and open-mindedness. Strong analytical skills, adaptability, and foresight in recognizing opportunities tocome up withinnovative solutions.

• Polished, professional and service-oriented demeanor at all times.

• Flexibility to take on a wide range of responsibilities to support assignedmanagement/departmentwith strong ability to establishworkflowpriority based on assessment of tasks and consideration of interdepartmental needs.

• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimalsupervision (balanced with willingness to requestclarification/assistancewhen difficulties arise.)

• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.

• Curiosity and proactive learning mindset to support continuous growth both personally and for the business.

• A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a wholeand a willingness to act as an informal resource for colleagues with less experience.

• Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge,determineapproach, compiledataand prepare reports and positive-change recommendations.

The anticipated wage for this non-exempt, hourly position is $36.00 to $49.00 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.