Office Administrator jobs at Flex

The Office Administration will be based on Littleton, MA and will be Responsible for working in conjunction with other administrative personnel to perform a wide variety of general clerical work and administrative duties including research or technical duties.

What a typical day look like:

· Various tasks associated with data management including composing, formatting, amalgamating, processing, analyzing and interpreting data.

· Prepares reports and presentations as required.

· Organizes and maintains file system, and files correspondence and other records.

· Conducts research, and compiles and types statistical reports.

· Makes copies of correspondence or other printed materials.

· Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.

· Recommends changes to current methods, operations and procedures for assigned work.

· May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.

· May maintain time and attendance records for the department's personnel.

· May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.

The experience we’re looking to add to our team:

• Training, or equivalent with experience in the use of computer applications
• May require functional process knowledge
• Bachelor of science and 0-3+ years work experience, or similar background
• Use of the following tools may be required: Office Skills: typing, telephones, office software to include, word processing, spreadsheets, presentation packages and database systems. Requires the ability to type accurately.
• Acquires job skills and learns Flex policies/procedures on the job

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Reporting to thethe

What a typical day looks like:

• Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems.
• Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments.
• Prepares program reports and executive presentations for management, client, or others.
• May assist in metric development and tracking for the program.
• Occasional travel to customer locations.
• Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities
• Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact.

The experience we’re looking to add to our team:

• Typically requires a minimum of 5 years of related experience.
• Demonstrates advanced functional skills which may be used to conduct on-the-job training and/or guide other employees.
• Impacts the immediate to near-term direction and operational success of the function. Executes and may provide input to functional processes or technologies. Assists in achieving section/sub-function goals for a functional area. Demonstrates dedication to implement initiatives.
• Exercises singly judgment within defined procedures and practices to achieve goals. May make resolutions absent management supervision using broad guidelines. Provides input for team resolutions. resolutions affect team.
• Works under limited supervision. Relies on experience and judgment to plan and accomplish assigned tasks and goals.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Principle Accountabilities:

• Responsible for processing daily operations and documentations of invoices, paperwork, and transactions.
• Generate process and status reports and assigns and monitors document numbers.
• Maintain special catalogs or files for special projects.
• Enter alphabetic, numeric or symbolic data from source documents into computer following format displayed on screen and enters necessary codes.
• May be responsible for the inventory of products in order to assist the production team.
• Provide outstanding customers service.
• Provide support to managers and supervisors in terms of various process and status reports.

Knowledge / Skills / Abilities

Demonstrates functional skills. Requires basic competency related to function. Demonstrates basic functional process knowledge and participates in process. Has awareness of Flex techniques. To perform the major job responsibilities the use of the following tools may be required: Office Skills: telephones, data entry, office software to include word processing, spreadsheets, presentation package and database systems.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Supervision / Leadership

Receives detailed instructions on new assignments. Requires moderate amount of supervision.

Work Environment:

While performing the duties of this job, the employee is frequently exposed to work that requires repetitive motion.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit and talk and listen. The employee is occasionally required to stand, walk, handle small components, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

• Principle Accountabilities:
• Coordinate and follow up on the production plan
• Follow up and monitor the delivery schedule on time
• Provide help to the team on the production planning status
• Typically requires completion of high school, vocational training, or equivalent with experience. Typically requires 4-6 year of related experience.
• Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one on-one and small group situations to customers, clients and other employees of the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• While performing the duties of this job, the employee is frequently required to stand; handle small components; and stoop, kneel, crouch, or crawl.
• The employee is occasionally required to walk, sit, reach with hands and arms, climb or balance and talk and hear.
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

located in

Reporting to thethe

What a typical day looks like:

• CFT meetings

• Leader for Large NPI projects

• Will communicate to external customer and upper management for Project status and day to day activities

• Will lead multidisciplinary team to achieve the goals negotiated with both external and internal customers

• Responsible for customer satisfaction and Project profitability

• Establish project schedule, financial parameters and technical requirements, managing project from initiation through transfer

• Communicate customer requirements, specifications, project schedule, and budget constraints to cross-functional teams, including engineers, senior management and consultants

• Develop status reports, including project financials, ensuring project team is meeting customer requirements and measuring cost control

• Maintain project plan documents, procedures and project deliverables

• Provide advice to lower-level Project/Product Managers to achieve goals in accordance with established policies

• Recommend changes to policies which may affect subordinate organization(s)

• Interact frequently with customers and/or functional peer group managers, may interact with senior management, frequently interact with middle management and individual contributor groups

• Assess causes of problems and provide technical support and direction to project team to resolve issues

The experience we’re looking to add to our team,

• 5 years in a similar position

• Solid experience in similar position

• Strong communication skill (English and Spanish)

• Project Management knowledge

• Experience leading CFT

• Full Project Management (Transfers, NPIs, Proto, Production Ramp Up, etc…)

• Operations / Budget Management

• Project Design & Lifecycle Management

• Cross-Functional Team Leadership

• Financial Management and Cost Control

• Process & Technologies Developments

• Experienced at SMT / PTH / BKD process

• Strong financial Concepts P&L, Budgets, Fix costs & quotations (NPI & Mass Production)

• Decisive leader with proven success in establishing business relationships and identify growth opportunities and implement strong business alliances

• Leader, Coach and team builder

• Lean Manufacturing Culture

• Collaboration with other areas

Here are a few of our preferred experiences:

• Experienced at SMT / PTH / BKD process

• Bachelor´s degree in Engineering

• Microsoft project

• Excel medium level

• Experience in quotes

• Knowledge on assembly process

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Program Administratorlocated in
Salt Lake City, UT.

Reporting to the

What a typical day looks like:

• Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems.
• Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments.
• Prepares program reports and executive presentations for management, client, or others.
• May assist in metric development and tracking for the program.
• Occasional travel to customer locations.
• Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities.
• Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact.

The experience we’re looking to add to our team:

• Bachelor’s degree or equivalent experience in addition to 3- 7 years of experience in a manufacturing or related Industry.
• Strong functional, technical and people and/or process management skills as well as customer (external and internal) relationship skills.
• Avanced skills in functional/technical area.
• CEC, finance, legal or commercial background is desired.
• Experience working with SQL or BAAN is a plus

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement