EY Hospitality Coordinator - 3-month contract 

Canada, British Columbia, Vancouver 

983970540

EY is currently looking for a driven workplace services professional who enjoys working with outstanding internal support teams as a Hospitality Coordinator. In this role you will be providing support for corporate meetings and events while working in tandem with your Workplace Services colleagues.

Hospitality

• Hospitality services : Setting up meeting space, laying out food & beverages, resetting meeting space and maintaining & replenishing meeting room supplies.
• Relationships : Develop and maintain relationships with various outside vendors and internal clients.
• Innovate : Continually strive for innovative solutions to established processes & procedures.
• Facility upkeep : Maintaining kitchens & vending machines, including replenishing stock as necessary and making service calls for equipment & appliances.

Workplace Services

• Reception coverage : Provide relief at reception for breaks, lunches, other times away.
• Technology support : Liaising closely with the technology team to provide some technical service support for meetings/events.
• Facility maintenance : Coordinating office/furniture repairs
• Mail/Courier: sorting , distributing documents & packages, as well as preparing documents & packages for delivery
• Equipment management : Understand and operate office equipment, place service calls as needed

Administrative

• Planning & preparation : Reviewing upcoming logistical matters for meetings and events, identifying and resolving potential challenges, working with internal clients to determine appropriate catering needs and ordering same from outside vendors.
• Invoice processing : Preparing catering & supply invoices for payment.
• Records management : Electronic filing & archiving
• Supply provisioning & inventory control : Ordering, maintaining & distributing office supplies

Overtime required as needed.

Skills and attributes for success

• Strong interpersonal skills, including the ability to resolve conflict and handle difficult situations.
• Proficient in MS Office and demonstrated aptitude to learn customized firm software/tools.
• Aptitude to differentiate when to act independently or team with others.
• Committed to contributing to a strong team culture to ensure success.
• Ability to meet multiple and/or unexpected deadlines in a demanding environment.
• Develop and maintain relationships to efficiently leverage expertise.
• Demonstrate sound judgement regarding confidential and sensitive matters.
• High standard for cleanliness.
• Physical strength for significant walking, climbing stairs, ability to lift 25+ lbs.

To qualify for the role you must have

• Exceptional client service experience is a must.
• Hospitality & event planning experience is an asset.
• Smart Serve Certificate also an asset.
• Post-secondary education (preferred).
  

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $37,600 to $56,400. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.