MSD Executive Secretary 

China, Hong Kong, Hong Kong Island 

889304543

Job Description

WHAT YOU WILL DO

The Executive Secretary will be based in Hong Kong and reports to Managing Director who overseeing Hong Kong and Macau.

Responsibilities:

• Provide professional and efficient administrative support to the Managing Director, primarily including, but not limited to, calendar management and coordination of business trips and conference logistics, including transportation, accommodation, and itineraries.
• Act as the primary point of contact to handle internal and external communications on behalf of the Managing Director through various channels.
• Serve as a key liaison, fostering effective communication and collaboration with both internal parties, including functional directors and regional teams, as well as external vendors and global partners.
• Prepare meeting agendas, take minutes, and proactively follow up on action items. The incumbent may also assist in the creation of presentations and reports as needed.
• Organize and facilitate visits from headquarters leaders and site-level events, including regional leadership team visits, Veeva event submissions, and company and employee engagement events.
• Provide administrative support to the Business Unit for event submissions and input related to Healthcare Professional Sponsorships.
• Perform various administrative tasks as required, ensuring the office environment is organized and equipped with necessary supplies, including fruits, name card printing, license payments, and overseeing facility supplies, maintenance, repairs, and membership renewals.

• Manage the budget and expenses for the Managing Director’s office, company events, and facility operations. This includes using e-platforms for expense and purchase order management, processing invoices, and maintaining accurate records
• Handle sensitive information with discretion and maintain confidentiality at all times.

Your qualifications:

• Bachelor’s degree
• Minimum of 5 years related experience, with exposure to pharmaceutical or healthcare industry being highly preferred
• Excellent command of spoken and written English
• Proficient in Outlook and MS-office applications, such as Word, Excel, PowerPoint, etc.

Skills and Capabilities:

• Organized, flexible, self-motivated
• Detail minded, adaptability, integrity and confidentiality
• Good interpersonal and communication skills
• Speak up and willing to share

Our Ways of Working:

• Win as one team – We act with a company-first mindset
• Communicate, participate and collaborate as one team, winning and losing together.
• Focus on what matters – We simplify our work and prioritize our resources on what matters the most to create the greatest value for human and animal patients, and in turn all stakeholders.
• Act with urgency – We work with speed, rigor and determination to deliver our medicines and vaccines around the world.
• Experiment, learn and adapt – We balance our expertise with curiosity, continuous learning, adaptability and a commitment to never give up, whether we succeed or fail.
• Embrace diversity and inclusion – We carefully diverse teams to deliver our best innovations and cultivate an inclusive environment where everyone is able to contribute their best ideas.
• Speak up and open-minded – We voice our opinions, engage in healthy debate and encourage curiosity to improve ideas and decisions to achieve better outcomes.

Our Values:

• Patients First

• Ethics & Integrity

• Respect for People

• Innovation and Scientific Excellence

Current Contingent Workers apply

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