Teva Executive Assistant 

United States, Pennsylvania, East Bradford Township 

848594016

The role may require availability during nights and weekends for scheduling, travel, and other critical needs.

• Proactively manages complex calendars with competing priorities to keep the attorneys and their teams abreast of schedules and ensures attorneys have the necessary information to effectively navigate through their day.
• Coordinate meetings/appointments and proactively resolves conflicts. Handles all organizational and administrative matters relating to meetings/appointments, including booking meeting rooms and ensuring room is appropriately equipped, arranging catering, gathering supplies, etc.
• Coordinate travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Calendar, email, expense management -Administrative support to include managing MS Outlook (email, calendar management), travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations, handling mail, filing, ordering supplies.
• Creates high quality PowerPoint presentations and Excel spreadsheets.
• Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.
• Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the company.
• Candidate must possess excellent communication skills, be highly organized, have the ability to work independently.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Recommends process improvements where applicable.
• Additional tasks and projects as requested.

Education
Required: High School Diploma or equivalent
Preferred: Bachelor’s Degree

Experience

• Minimum five years’ experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment is required.
• Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Prior event planning skills and experience.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Flexibility to adjust schedule according to business demands.

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

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