EY EMEIA Event Specialist 

Poland, Masovian Voivodeship, Zgorzała 

847108207

Your key responsibilities

• Consult with meeting sponsor and/or requester to understand logistical requirements of the event
• Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief to ascertain all event requirements and suggest event solution(s)
• Comply and promote the firm Procurement policy
• Actively promote the overall objectives of the Travel, Meetings & Events Services team by supporting our overall strategy with every interaction with stakeholders
• Manage elements of delegate management using our firm tool, Cvent
• Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
• Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
• Prepare initial event logistics budget and manage throughout the event lifecycle
• Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
• Coordinate with Technology Support to arrange special event production and on-site technology
• Audit and submit for approval any program related invoices and provide full event reconciliation
• Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
• Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions
• Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
• Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
• Assist in other areas of Meeting & Event Services as needed – including but not limited to, trainings and briefings on Meetings and Events Policy and process across EMEIA Emerging Markets
• Support and devise ideas/best practices to M&E team to drive process efficiencies as well as contribute creativity on special M&E projects
• This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative
• Anticipates client’s questions and is prepared when dealing with internal clients

Skills and attributes for success

• A minimum two – four years of event management skills and experience
• Must be experienced with all Microsoft Office Tools with competency in the use of Excel and PowerPoint
• Experience of using Cvent is desired
• Excellent interpersonal and communication skills, must be able to communicate clearly and with authenticity to senior leadership and stakeholders
• Must be able to work independently with guidance
• High level of attention to detail and strong organizational skills are essential, with the ability to prioritise effectively
• Travel will be expected as part of this role

Ideally, you’ll also have

• Requires knowledge and experience of running large, logistically complex Global events
• Good venue knowledge across the EMEIA Emerging Markets region
• Knowledge of meeting industry software, including web registration applications, such as Cvent

• Continuous learning:You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you:We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership:We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.