EY Company Secretarial Aministrator - Birmingham 

United Kingdom, England, Birmingham 

826701636

Your key responsibilities
This is a new exciting role within the EY UK Company Secretariat, where the individual will:

• report to a Senior Assistant Company Secretary;
• support the team in organising, overseeing and managing logistics for Board and committee meetings to ensure that the meetings run smoothly i.e. ensuring that there is a quorum attending, technology has been set up correctly and that papers are available to attendees;
• assist in preparing and distributing packs and minutes for Board and committee meetings;
• assist in fulfilling company secretarial compliance obligations for the EY UK subsidiaries;
• support the team with regulatory compliance matters including the completion of the EY UK ICAEW annual return and monitoring ISQM1 controls;
• provide document execution support as well as other ad hoc and project-based support as necessary across the Company Secretariat team; and
• assist in maintaining core Company Secretary data.

Skills and attributes for success

What we look for:

We are seeking an individual who is keen to develop their career, governance knowledge, skills and experience in a regulated business environment. They are likely to have 12 months+ relevant experience, may be interested in studying towards the Chartered Governance Institute (CGi) exams or equivalent and will possess the following skills and experience:

• Excellent organisational skills, with the ability to deliver solutions and take a holistic view.
• Strong time management skills and the ability to apply a sense of urgency to tasks in a dynamic environment, prioritising and reprioritising tasks as needed.

• Collaborative and team-orientated.
• Strong administration skills, with a proactive approach to forward planning.
• Meeting support experience, having attended and/or managed Committee meetings (or equivalent) in a sophisticated business environment.
• Good written communication skills, including the ability to draft minutes with excellent attention to detail and produced to tight deadlines.
• Strong interpersonal skills, with an ability to interact with senior stakeholders.
• Some knowledge of company secretarial practice.
• Experience of handling confidential information appropriately.
• Ideally, some experience with a board portal system such as Diligent.
• Advanced computer skills, including Microsoft packages.
• A self-starter who actively looks to build relationships based on trust and confidence.

What we offer

We offer a competitive remuneration package where you’ll be rewarded for your individual and team performance. Our comprehensive Total Rewards package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs, covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.