Boston Scientific Senior Meeting Planning Specialist 

United States, Minnesota 

808825308

About the role:

This position is responsible for the strategic planning and execution of PI Vascular Medical Affairs and Professional Education meetings.

Your responsibilities will include:

• Manage program logistics including sleeping rooms, flights, food and beverage, ground transportation, meeting room set-up, budgets, attendee management, communications, and onsite materials.

• Build and manage event registration processes using Cvent, ensuring accurate data management, providing attendee support, generating reports, and collaborating with cross-functional teams for seamless event execution.
• Manage surveys and evaluate feedback from the training programs and working closely with the Program Mangers to make changes to our current programs to ensure use of both best practice and new innovative education methods.

• Ensures consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Defines, tracks, and maintains budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
• Partners with and manages vendors to ensure objectives are being met.
• Runs reports and presents data metrics to leadership for all Medical Affairs & Ed as requested.
• Planning and coordinating other projects that contribute to the accomplishment of the clinical education goals and objectives
• Communicates proactively to stakeholders across all levels of the organization.
• Educates cross-functional teams, provides direction, and establishes solutions where appropriate.
• Ensures all company policies and compliance practices are being followed.

Required qualifications:

• Bachelor’s degree or equivalent
• A minimum of 5 years of related experience in event/meeting planning
• Proven history of working on international HCP programs and outside of the US compliance policies.
• Candidate must have appetite for innovation and continuous learning.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Works independently on complex meetings
• Must be a strong communicator and collaborator
• Ability to develop new processes and adjust practices to meet business needs.

• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress

• Strong project management and organization skills; detail-oriented
• Proficient in the use of Microsoft Office Suite, Cvent and SalesForce.com
• Domestic travel required up to 20%
• Ability to lift 20lbs

• Ability to work extended hours/weekend hours, as needed

Preferred qualifications:

• Experience in the medical device industry

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.