Teva Facility Coordinator & Receptionist m/f/d 50-60 

Switzerland, St. Gallen, Rapperswil-Jona 

805482395

• Local contract management: assist in the procurement of GFM vendors and services as required and ensure contract performance and execution to required standards
• Stakeholder management: single point of contact for internal stakeholders (e.g. TPIG & Finance Companies employees) and external stakeholders (e.g. cleaning company) related to local GFM topics
• Financial Performance: assist with financial processes to ensure local GFM financials are executed in an accurate and timely manner. Seek ways to constantly reduce costs and improve operational standards
• Site Operations: Office Administration & Reception Services including, but not limited to:
  • Oversee daily office operations and procedures
  • Ensure the office is clean, organized, and well-maintained
  • Positive representation of the company at the reception
  • Managing visitors & coordinating meetings as needed
  • Managing in/out calls in German & English language
  • Managing in/out mail and courier shipments
  • Managing badges, keys, phone lists, etc.
  • Purchasing of materials and stocking of office supplies room, kitchenettes, etc.
  • Space management planning & optimization of office layout ensuring a positive work environment
  • Parking space management
  • Support with onboarding of new employees (prepare working station, office tour, etc.)
• Building and utilities infrastructure maintenance: maintain premises in full operational condition - coordinate with landlord and/or technicians to ensure functionality as needed
• Health & Safety: ensure safety procedures on site are working
• Physical & Operational Security: act as local Security Trustee in coordination with Facilities Manager Switzerland
• Meeting- & Event Management on a local level as required:
  • Organize company events, meetings, and team-building activities
  • Coordinate logistics for office functions and celebrations
• GFM Project Management support as required (e.g. CAFM)

Internal

• Communicating and consulting with all Managers and members of staff within the facilities and operations departments including GFM and other sites

External

• Landlord
• 3rd Party Service Suppliers
• Contractors and sub-contractors

• Proven experience as an Office Manager or in a similar administrative role
• The ideal candidate is highly organized, proactive, and capable of handling multiple tasks with ease
• Excellent time management skills
• Ability to work independently
• Self-motivated and pragmatic
• High level of attention to detail and problem-solving skills
• Friendly and approachable demeanor
• Proficiency in Microsoft Office Suite
• Strong verbal and written communication skills (German & English)

• Competitive compensation package that reflects your skills and experience
• Possibility to work in a dynamic environment in an impactful position
• You would be a part of a high-performing team dedicated to success and innovation
• Career growth opportunities by engaging in a role that offers significant responsibility and the chance to advance within the company

Facility Manager Switzerland

Kamila Walawska
Human Resources

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