Your impact
Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas:
- Finance
- Accounting
- HR
- IT
- Procurement
- Payroll
- Project Management
As an Junior Accounts Payable Accountant you will be joining the in-house corporate accounting department in one of the best engineering companies. You’ll work with a positive and dedicated team who provide the vital internal infrastructure that supports our world enhancing activities.
Specifically, you will be responsible for:
- Filling in required information on relevant forms in supplier invoice workflow and approval tool based on the input provided directly in supplier invoices but also gained through additional, but not extensive research and follow up with relevant stakeholder or through individual research performed using company wide systems and tools
- Assigning approvers and routing supplier invoices to them for approval; performing additional research and follow up where the approver cannot be easily identified from the invoice or supporting documentation submitted to AP
- Checking vendor invoices with the purchase orders/agreements and entering them by ascertaining the correct expenses to be accounted; interpreting purchase orders for proper matching with vendor invoices; follow up on unmatched items
- Contacting the relevant person and getting revised invoices when the invoice details are incomplete
- Inputting approved invoices into Oracle
- Inputting check requests into Oracle as per established procedures
- Internal routing of documents in the department depending on an action to be taken (e.g. to more senior team members for resolution)
- Researching and answering to questions or problems of medium complexity raised by internal or external customers of AP
- Preparing the data in the required way based on requests received from relevant stakeholders, e.g. certain expense schedules related to statutory audit, other information requested by auditors, tax group etc., under review and supervision from more senior staff, with higher level of expertise and accounting knowledge
- Being responsible for invoice problem resolution for selected vendors or stakeholders, being able to apply less obvious solutions
- Performing other tasks that fall under responsibility of AP department, that require specialized skills and considerable work experience in relation to these tasks, as requested by more senior team members or team leader
- While performing the above tasks, follow established procedures
- Perform majority of these tasks according to established procedures or work instructions, however with a limited level of supervision
- If necessary, perform additional duties normally performed by AP Accountant or sometimes also by Senior AP Accountant, but under close supervision from more senior members of the team or team leader
Here's what you'll need
QUALIFICATIONS:
- Work experience gained through previous work in accounting or in an international work environment, supported by any specialized skills relevant for AP area is an asset
- Theoretical knowledge or formal education in Accounting field not required, but will be an asset
- Ability to identify issues in their area of responsibility, discrepancies vs the standard procedures or process and suggest potential solutions
- Ability to communicate effectively in both written and spoken English
- Good working knowledge of MS Office, especially MS Excel
WE OFFER:
- Full-time employment contract with salary corresponding to qualifications
- Unique company culture fostering individual career growth and work-life balance
- Hybrid or stationary working model – depending on your preferences
- Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
- Holiday allowance ("wczasy pod gruszą")
- Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)
- Continuous development opportunities, including a range of professional trainings and certifications (e.g. CIPS), Graduate Development Program, Learners’ Community, self-learning platform
Please note that in order to be considered for this position you need to be resident in the country this position is advertised in and have a current right to work visa in that country.
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team
