Western Digital Executive Assistant Finance 

United States, California, Irvine 

767663258

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Essential Duties and Responsibilities:

• Manage and maintain executives schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Monitor, respond to and distribute incoming communications
• Manage and maintain worldwide bank account database
• Assist in cash management duties as required. Travel to deposit checks at the bank, at least monthly, or as required
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Prepare and edit correspondence, communications, presentations and other documents
• File and manage external legal and banking documents
• Interact with external clients
• Managing POs and expenses related to external services used by Treasury and Tax
• Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas
• Tool Management: Manages expense reports, and becomes a tool champion of WD’s internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome
• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks
• Handle administrative items and supplies for the department

REQUIRED

• B.S. or B.A. required
• 5+ years’ experience in an Administrative role, preferred.
• Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• High degree of confidentiality required.
• Motivated to work in a fast-pace environment and ability to prioritize proactively, with a sense of urgency.
• History of creative problem solving skills, with the ability to work well collaboratively and under pressure.

SKILLS

• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction.
• Ability to anticipate needs as well as foresee and prevent problems by taking action.
• Excellent written and verbal communication skills.
• Highly organized, resourceful, and detail-oriented.
• Excellent time management skills.
• Passionate, kind, inclusive, and ethically minded.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.