Ebay Marketing Planning Operations Support 

United Kingdom, England, London 

748383665

The Operations Support Specialist will be responsible for providing administrative and operational support across multiple functions within the EU (UK & DE). This role will focus on contract management, financial operations, vendor onboarding, partner coordination, and general process support to ensure seamless operations within the organization.

What you Will Accomplish:

• Support the primary point of contact in optimising ways of working cross regionally

• EU contracts, payments, vendor onboarding, and partner management.

• If required support for USA contracts, payments, and operational needs.

• Support EU marketing operations, including planning, OpEx management, and production approvals.

• Track and update budget documents, external trackers, and procurement systems.

• Coordinate the approval and processing of purchase orders (POs).

• Assist in reviewing and routing contracts, including follow-ups in Icertis and Aravo.

• Handle supplier payment troubleshooting and new vendor onboarding and ensure timely processing.

• Maintain various tracking documents, including department SOW trackers.

• Support on Internal communications across the Global Marketing organisation

• Provide offsite and team event support, including agenda coordination and large event co-ordination.

• Assist with onsite shoot logistics.

• Participate in global finance meetings and procurement syncs.

• Facilitate quarterly and annual contract and budget reconciliations.

• Assist with organisational change initiatives and organizational updates and supporting ways of working changes.

• Conduct daily check-ins with leads and collaborators.

• Support in weekly budget reviews and procurement sync updates.

• Attend monthly and quarterly planning meetings to support budgeting and vendor management.

• Maintain clear documentation for end-of-year (EOY) audits and compliance reviews.

• Assist with refreshing operational processes, meeting cadences, and communication channels.

What You Will Bring

• Experience: Demonstrable experience in an operational, finance, or administrative support role.

• Technical Skills: Proficiency in Google Workspace suite.

• Communication: Strong interpersonal and collaborator management skills. Confident presenter and comfortable building presentations.

• Meticulous: Ability to supervise and lead multiple financial and contract-related tasks.

• Problem-Solving: Experience troubleshooting payments and vendor issues.

• Project Management: Ability to support offsite events and coordinate operational initiatives.

• Experience with large corporation in UK or US

• Willingness to travel occasionally and be accommodating of global hours across US and European timezones

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