JPMorgan Supplier Services Payment Operations - Legal Billing Support Associate 

United States, New Jersey, Jersey City 

717226190

The Global Supplier Services (GSS) Legal Billing Support Payment Operations team consists of the Legal Billing Support (“LBS”), Legal Billing Audit (“LBA”) and Legal Litigation Settlements. The primary objectives of the LBS are the accurate and prompt payment of legal invoices, and providing issue resolution and process support to internal users (attorneys/paralegals/assistants) and external users (law firms/vendors). The primary objectives of the LBA is the audit of legal invoices to ensure compliance with Master Service Agreement (MSA) and the Business Guide. The primary objectives of the Legal Litigation Settlements team is to review settlements requests for completeness and accuracy.

As a Legal Billing Support Associate in Global Supplier Services, you will primarily be involved in supporting LBS operational tasks by identifying and creating knowledge management within Legal’s billing inquiry system, reporting and analytics to provide performance metrics (KPI’s), assisting and managing complex escalations, supporting and backing-up Legal Litigation Settlements and supporting invoice processing tasks within Legal’s invoicing submission system (Passport). The incumbent will interact with all organizational levels within JPMC and external law firms. This position will provide support globally and work to streamline/improve current processes for the local professionals.

Job Responsibilities:

• Develop, implement, and manage information and knowledge across the LBS teams and identify process improvements within operational processes, systems, and controls
• Collect, manage, and analyse large data sets and provide performance metrics (KPI’s/KRI’s) monthly
• Day to day support and back-up for Litigation settlements process and supporting settlement projects
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• Process the Legal approval structure through the smartApproval system for invoices and settlements with governance from Legal and Legal Finance by maintaining exception requests, blanket approvals, and updates made to the approval framework
• Support LBS operational metrics, Non-Passport invoice reporting (Concur), and Value Added Tax (Tax) reconciliation with issues escalated to Legal Finance, as well as maintaining, updating supplier electronic submission guidelines, year-end communications, and any ad hoc requests
• Legal Invoicing system (Passport) administration support to evaluate manual processes for automation opportunities, including but not limited to invoice error scenarios, withholding tax assessments, working with technology on system issues, tracking reported issues in Passport through resolution and supporting system user acceptance testing (UAT) on an as-needed basis

Required qualifications, capabilities, and skills

• 3-5 years’experience leading an operations team, preferably within a law firm or large corporation with Legal invoicing experience through Legal’s billing system (Passport) or other industry leading legal billing system
• Consistent and exceptional team leadership and the ability to continuously improve operational processes, controls with proven track record of meeting deadlines, prioritizing deliverables, showing initiative, thinking critically and strategically and clearly communicating with executives
• Excellent organizational skills and attention to detail concentrating on accuracy and efficiency with sound judgment and quick decision making skills
• Ability to work in complex environments with a diverse range of stakeholders within JPMC Business Community and outside legal vendors;
• Demonstrating substantial initiative, ownership, energy, confidence and competence supporting day to day operations with limited supervision as well as the ability to work as part of team
• Strong communication skills, both written and verbal
• Good understanding of accounting concepts such as G/L accounts and Cost Centres
• Strong Microsoft Office skills, MS Excel, MS Word, MS Power Point, Outlook; intermedia level Tableau and Business Object
• Experience in creatingBusiness requirement documents, including standard operating procedures (SOP’s),and/or other forms of communication to support the operations, and carrying out user acceptance testing as needed

Preferred Qualifications, Capabilities, and Skills

• Proven ability to work independently and competently handle multiple responsibilities, with a high degree of accuracy, in a high pressure environment
• The ability to work in complex environments with a diverse range of stakeholders within JPMC business community and outside legal vendors