EY GPS - Federal Subcontracts Procurement Assistant Director 

United States, Virginia, Arlington 

715913763

The Subcontracts and Procurement Assistant Director will begin in an individual contributor role capacity providing Subcontract Management & Procurement support for federal contracts; and may transition to supervising a team thereafter. EY is in the project development phase of enhancing its purchasing system, associated policies, processes, and procedures. Post project development you will draft, issue and review RFP/RFQs, proposals, bids, Subcontract Agreements, Purchase Requisitions and Purchase Orders. You will create complete procurement packages that comply and adhere to our internal Procurement Policy, CPSR Requirements, Purchasing System procedures, Federal Acquisition Regulations, and all applicable laws. You will also develop and maintain strong working relationships with external and internal stakeholders.

Your key responsibilities during project development:

• Assist in the development and implementation of the Procurement Policy; Deltek Costpoint Procurement Planning, Purchasing and Supplier Portal Applications
• Develop, write, and maintain internal policies, procedures, and processes in support of the Subcontract and Procurement functions for CPSR compliance
• Triage current state subcontract functions to find areas of improvement, and develop efficiencies to build a more effective and streamlined future state process for CPSR compliance
• Create and develop flow charts for future state processes
• Develop recommendations for process changes and enhancements to improve design efficiency within Deltek Costpoint
• Perform subcontract administration duties in preparation of post project development

Your key responsibilities post project development:

• Manage federal procurements from inception through close out and maintain compliant subcontract and procurement files
• Prepare and distribute RFP and/or RFQs to potential offerors utilizing Deltek Costpoint
• Create procurement packages that are CPSR compliant and adhere to internal procurement policies and procedures
• Review prime contract to determine proper flow down of clauses to subcontractor
• Conduct price or cost analysis accordingly
• Review proposals received from potential offerors for Government regulation adherence and internal policy compliance; and potential need to add risk mitigation language
• Work closely with internal and external general counsel office on legal issues and concerns
• Develop recommendations for process changes and enhancements to improve efficiency
• Ensure procurements comply with firm policies and procedures, as well as Federal Acquisition Regulations (FAR) and any reporting requirements
• Prepare, review, and negotiate Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), and Subcontract Agreements
• Collaborate with Project Control to review purchase requisitions in Deltek Costpoint prior to approval for procurements
• Prepare and approve purchase orders for procurements utilizing Deltek Costpoint
• Monitor and evaluate changing federal procurement requirements and industry trends and make recommendations/modifications to policies/procedures as needed
• Identify procurement risks and issues, provide solutions, and recommend actions
• Develop and integrate procurement management tools, templates, methods, and processes for engagements
• Collaborate with Finance, Contracts and Business Teams to ensure proper procurement and funded value, timekeeping, billing, and any other financial requirements comply with internal policies and federal regulations
• Supervise and provide guidance to Junior Associates on all facets of Subcontracts & Procurement.

Skills and attributes for success

• Experience managing Subcontracts and Procurements
• Experience and knowledge of CPSR, Procurement Policies and Costpoint Purchasing Systems
• Excellent oral and written communication skills
• Excellent working knowledge of Subcontract Management and Procurement concepts; and Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) and General Services Administration Acquisition Regulation (GSAR)
• Knowledge and experience with GSA schedules
• Knowledge and experience utilizing Electronic Subcontracting Reporting System (eSRS) for ISR and SSR reporting
• Knowledge and experience with Deltek Costpoint Materials Application
• Ability to learn and apply firm policies and procedures quickly

To qualify for the role, you must have

• Bachelor’s degree or equivalent experience
• Working knowledge of FAR, DFAR and other Federal Purchasing regulations
• 10+ years of Federal Subcontract Management and Procurement experience
• 7+ years of in-depth CPSR audit experience
• 7+ years of Deltek Costpoint experience in Manage Subcontracts, Procurement Planning, Purchasing and Supplier Portal Applications
• Must be able to obtain and maintain a Top-Secret Security Clearance

Ideally, you'll also have

• Experience with project management and managing complex multiple projects
• Ability to delegate work to accomplish objectives
• Ability to coach and train
• Ability to adjust quickly and adapt to changing priorities
• Ability to work well independently as well as part of a team
• Strong computer skills in MS Access, Word, Excel, and PowerPoint, as well as the ability to learn new computer applications
• Attention to detail
• Strong organizational skills
• Proven customer service skills

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.