JPMorgan Business Assistant Banking - year Fixed Term Contract 

Netherlands, North Holland, Amsterdam 

691433454

As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment. In this role, you will need to demonstrate flexibility and an advanced Assistant skillset. A high degree of confidentiality is also essential for this role.

A friendly professional, you will be 100% relied upon to manage and take responsibility for your stakeholders’ diaries and everyday needs, effectively and proactively prioritising to ensure the bankers we support are able to seamlessly serve the needs of our clients. You will require minimal direction whilst utilising your strong attention to detail to navigate the needs of the group. Your effective communication skills and ability to work as part of a broader Assistant population is a must. You will be managing a multitude of responsibilities, people and timeframes, whilst being adept across systems, policies and procedures in a fast-paced environment.

Job Responsibilities:

• Manages daily activities: advanced, complex, proactive diary management, facilitating swift set-up of client and internal business partner meetings (high volume), complex and high-volume email management, professional telephone manner
• Greets clients: internal and external client handling, hosting local client meetings; welcome clients and arrange catering (if reception is out); organize internal events and client events; partnership with marketing teams in Europe
• Sets up meetings, conference calls, video conferences - internally and externally
• Finalizes complex travel arrangements: co-ordination of flights, check in, VISAs, accommodations, and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries
• Manages expense reimbursement processing (high volume), system functionality expert - utilize internal systems, complete accurate data entry and reports; create Excel sheets, Word files, PowerPoint presentations and other files needed for preparation for client meetings, arrange printing, binding and distribute presentations for your bankers in preparation for their meetings
• Becomes integral part of business, understand group priorities and Banker expectations on live deals
• Assists with staff on-boarding and off-boarding, which includes requesting equipment setup and system, lead and coordinate on ad hoc projects as requested
• Arranges printing, binding and distribute presentations for your bankers in preparation for their meetings
• Organises internal events and client events; partnership with marketing teams in Europe
• Creates Excel sheets, Word files, PowerPoint presentations and other files needed for preparation for client meetings

Required qualifications, capabilities, and skills

• At least couple of years of assistant experience, ideally experienced supporting at mid-level Director (or equivalent) or above
• Advanced ability to organize; can handle deadlines efficiently; can demonstrate pro-activity and ownership
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Can demonstrate pro-activity and ownership within a role
• Fluent in Dutch and English is a must
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.

Please note that this a fixed term contract for 1 year.