Our ideal candidate should have excellent communication and organizational skills, 2-3 years of experience in global companies in the hi-tech industry working in a dynamic environment.
This role requires a candidate with excellent interpersonal skills as he/she will often be asked to work closely with other teams across different departments.
Job Responsibilities:
- Provide general support to visitors
- Greet visitors at the reception
- Arrange couriers and follow-up on deliveries
- Maintain up-to-date list with addresses for deliveries
- Deal with queries on the phone and by email. Write and distribute email, correspondence letters and forms
- Organize and schedule appointments. Plan meetings and take detailed minutes
- Arrange business trips for employees including travel insurance and accommodation
- Update and maintain office systems, policies and procedures
- Order office supplies and research new deals and suppliers. Liaise with suppliers, contractors and staff in other departments, e.g. Finance, People. Support with opening purchase order in procurement.
- Maintaining a list of important dates. Coordinate and organize employees' deliveries/gifts for special occasions (Ex: Sickness, Birthdays, Weddings, Newborns, Condolences, Holiday present etc.)
- Support with the organization of Team building events, Christmas party and other important company events
- Take part in the site compliance process (Ex: GDPR Annual auditing, Trade Compliance auditing, etc.)