Your impact
to support large healthcare program inPhiladelphia, PA.As a member of our program team, you’ll be coordinating and administering document management activities relative to identification, control, and change documents directly related to assigned projects. You will track the life cycle of documents and records with all revisions, including Design documents, RFIs and submittals and support the Project Controls Manager with other day-to-day tasks related to document and records management.
Responsibilities:
- Controlling the distribution, access, and format of program management records and documents in accordance with the established distribution lists, workflows, and plans. Upon receipt of any document, the Document Control Specialist will review it for completeness, clarity, approvals, and release authorization. The Document Control Specialist then enters the document into the document control system per established processes.
- Monitoring program correspondence to ensure that transmitted documents have been received and to ensure that documents requiring response are returned in a timely manner, per Task Order or PO requirements. This will entail direct communication with all entities involved in the Program Management Team.
- Processing revisions to controlled documents in the same manner as the original documents and superseded documents, if retained, are identified as such. A consistent naming convention has been established in the program document plan and will be maintained to ensure accuracy and expedient retrieval. Any hard copies that exist shall be classified/tagged exactly as their electronic counterparts.
- Tracking and providing general maintenance of the daily traffic of documents and communication. This includes general project correspondence, project reporting, implementation of the management plans, and maintaining the overall hard copy and electronic filing systems.
- Providing training and technical support to the program management team regarding the systems used to manage project information, including the overall functionality of the document control system
Here's what you'll need
- High School Diploma or GED
- 5+ years of Document Control experience with engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
- Ability to effectively communicate with all levels of the project management team and client partners
- Demonstrate the ability to identify potential problems, provide solutions when elevating to leadership
- Proven experience with E- Builder, SharePoint, industry standard EDMS and MS Office Suite
- Willing and able to work at the client’s site Monday-Friday with the program team
Ideally, you’ll also have:
- Bachelor’s Degree in related field
Sponsorship is not available for this position.
