Boston Scientific Sales & Marketing Administrator 

Singapore, Singapore 

647030699

Key Responsibilities

GeneralAdministration:

• Provide administrative support to the Country Leader/Manager/SalesTeam
• Coordinating office activities and operations to secure efficiency and compliance to companypolicies
• Update and ensure the accuracy of the organization's databases (HCP list and Hospital contactdetails)
• Organize team buildingactivities
• Sort incoming/outgoing mail, faxes, and courier deliveries fordistribution.
• Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required

• IRF (Sponsorship)Support

1. Ensure sponsorship documents are in compliance to the IRF requirement and submit through global workflow for approval.
2. Prepare the necessary agreement/contract and to be signed in accordance to Finance Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination and set-up of tradeshows and other company events)
3. Coordinate all flights, transportation and expenses claims pertaining tosponsorship.
4. Ensure all supporting documents required by IRCP is done and filedaccordingly.

• TenderSupport

1. Assist team to complete company profile part (provide necessary supportingdocuments)
2. Assist team to check all information is completed by team as 2ndeye.
3. Assist team to compile the tender supporting documents as

• Prepare meeting agendas and ensure timely distribution of supporting material tomembers
• Make business travel, meeting and other arrangements for HCP with smooth execution of travel arrangements and logistics
• Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
• Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
• Assist in back office administration and processing of contracts, invoices, and otherdocuments
• Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
• Other administrative duties and ad hoc projects asrequired.
• Request for brochures and demos from the SAP system asrequired.
• Other ad hoc duties asrequiredinformation.

Projects

• Supportthe Country Leader in any projects as assigned

Job Requirements

• Diploma holder with at least 5 years of relevantexperience.
• Experience in a similar role in medical devices is preferred
• Proficient in Microsoft OfficeApplications
• Positive working attitude with pleasantpersonality
• Resilient and ability to adapt to fast pacedenvironment
• Good written and spoken communicationskills
• Be capable of managing tight deadlines, promptly addressing changes without disrupting schedules, and managing high volumes of work with minimal direct supervision
• Process improvement mindset .