West Pharma Business Support Administration 

South Korea, Seoul 

641828241

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary:

In this role, you will be responsible to provide excellent administrative and office management support services to the assigned location and General Manager. The incumbent will be required to manage office and to plan, coordinate and manage the end-to-end onsite and offsite meetings, conferences and events activities to ensure a smooth execution of such activities and to operate efficiently and provide excellent administrative support to the organization. This position will handle a diverse group of internal and external stakeholders across all levels.

Office management

• Provide general administrative support to team members in the office
• Ensure timely and regular servicing and maintenance of the office and pantry equipment
• Communicate and execute payment to renew Company related insurance and office contract
• Liaise with building management office to resolve any facilities-related issues
• Other relevant duties and projects as assigned

Executive Administrative Support

• Provide effective and efficient secretarial and administrative support to General Manager
• Planning and managing of major leadership meetings/events including but not limited to sourcing for appropriate venues, putting together the budget and event agenda
• Coordinate internal and external meetings/events including but not limited to team, site-wide (e.g. town halls), off-site and one-on-one meetings
• Provide logistical arrangement support for visiting colleagues, guests and customers when required
• Other relevant duties and projects as assigned

Basic Qualifications:

• At least 3 years of relevant experience in supporting a team of Commercial and/functional leaders in a diverse MNC environment
• Strong proficiency in the English language (both verbal and written)
• Strong proficiency and demonstrated knowledge in MS Office suite (i.e. Outlook, PPT, Excel, Word)
• Prior experience in organizing and managing major onsite, offsite meetings/events is preferred
• Proven track record in management of complex leadership team calendars across time zones and travel arrangements will be a plus.

Preferred Knowledge, Skills and Abilities:

• Organized and proactive; able to anticipate needs and provide practical and balanced solutions
• Positive and professional personality with strong communication skills
• Strong team player who can collaborate and work well with colleagues across all levels in the organization
• Resourceful, possess a healthy sense of urgency and strong accountability
• Disciplined and possess strong follow up skills to ensure timely execution of activities
• Able to be aware of all relevant standard operating procedures as per Company policy as they are related to the position covered by this Job Description
• Able to comply with the company’s safety policy at all times
  • List any safety requirements applicable to role within your country
• Able to comply with the company’s quality policy at all times.
  • List any quality requirements applicable to role within your country

West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to . Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.