Adidas SPECIALIST WORKPLACE 

Vietnam, Ho Chi Minh City 

639284186

Purpose & Overall Relevance for the Organisation:

Part of the Workplace function is Facility Management, with the purposesafe, clean and compliant

Key Responsibilities may include:

• Maintain reception and switchboard
• Steer, coordinate and provide administrative support to the teams.
• Purchase order creation and invoice processing where applicable.
• Adhere to standards, applicable regulations and ensure quality assurance of assigned service areas.
• Ownership of Workplaces SharePoint sites, keeping the site up to date and informative
• Provide support to global workplace team with EMERET and IMS reporting and auditing requirements.
• Support with events where required with catering of administrative support
• To support on space management and renovation works around the office

• Liaising with third party vendor on office maintenance and preparing the necessary
• Ensuring office cleanliness standards are met
• Ensure office supplies and refreshments are managed

Key Relationships:

• All local adidas departments
• Health and Safety team
• Crisis Management lead
• Workplace Management Peers in other regions
• External supply partners.

Knowledge, Skills and Abilities:

• Good command of English language
• Excellent customer service skills with a professional, friendly and helpful manner.
• Excellent organisational skills.
• Proactive with an eye for detail.
• Ability to manage multiple workstreams with competing deadlines.
• Strong knowledge in the use of all Microsoft products and experience of Workplaces related IT systems used for data entry and reporting, including in-depth knowledge of the use of SharePoint.
• Basic Health & Safety Management knowledge and experience.
• Team player.

Requisite Education and Experience / Minimum Qualifications:

• Experience of working in a facilities Management environment in a large organisation.
• Experience of ownership of Sharepoint or equivalent system
• Experience of participation in ISO accreditation assessments and/or management of documents to ensure legislative compliance.