Teva Senior Executive Assistant 

United States, New Jersey 

545103427

The role may require availability during nights and weekends for scheduling, travel, and other critical needs.

• Proactively manage calendar and schedule meetings and events such as but not limited to: booking meeting room, set up logistics including; registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
• Organize new hire set-up; ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires
• Process expense reports, submitting facilities requests, order office supplies and equipment and monitor against budget
• Organize and schedule domestic and international travel including all logistics
• Plan, coordinate and execute internal/external events/meetings including all logistics
• Planning and calendar management including coordination of complex meetings with multiple participants and locations
• Manage and execute PO requisitions, contracts and invoices for department with Procurement
• Track and manage department time off using timekeeping system
• Stay current with all company policies and procedures and cascade updates/changes/additions through manager direction
• Maintain and update department distribution lists and org charts utilizing the HR system of record
• Supporting the CDA process (generating, circulating for signature and maintaining on shared drive & in CRM)
• Troubleshoot IT issues/Order Equipment for NA Team- Work with VIP IT Services and Service Now portal
• Update CRM with New Customers and Customer Updates
• Receive and Submit DMF Payments for Health Canada
• Coordinate Special Office Projects as assigned – DCAT, Office Events
• This role supports leaders that have global responsibility and may occasionally require work outside regular business hours
• Other projects and duties as assigned

Education/Certification/Experience:

• Minimum of 10 years of administrative experience in fast pace environment
• High School degree or GED required; Bachelor’s degree preferred

Skills/Knowledge/Abilities:

• Self-starter who is able to take initiative in all tasks with minimum supervision
• Attention to detail, accuracy, and timeliness are required
• Ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative
• Ability to utilize tact, diplomacy discretion and good judgement at all times, but especially when dealing with sensitive or confidential material
• Well organized, detail oriented and strong time management skills
• Ability to identify critical issues quickly and navigate priorities based on last minute changes
• Ability to work both autonomously on assignments and collaboratively with others
• Ability to work on assignments of moderate difficultly, requiring judgment in resolving issues or in making recommendations
• Displays a positive and approachable personality
• Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel and Outlook.
• Proficient knowledge of teleconference and videoconference services.
• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritization of multiple tasks seamlessly with tremendous attention to detail.
• Actively seeks opportunities and proposes solutions
• Previous experience supporting a team
• Fluency in English, both spoken and written, is required.

Travel Requirements

• Approximately 5% domestic travel throughout the US.

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.