Boston Scientific Administrative Assistant IV 

United States, Massachusetts, Marlborough 

539271239

About the role:

The Administrative Assistant IV will offer advanced administrative assistance for three executive leaders (2vp’s 1SD) in IT and GBS along with some support for their teams. This role requires the ability to manage multiple schedules and executive level tasks in three major functions for dynamic leaders.

Key Responsibilities:

• Performing administrative duties that include coordinating meetings, arranging large team gathering, arranging travel, partnering with other EA’s to align schedules across functions.
• Serving as a point of contact for customers/vendors. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
• Making decisions using independent judgment under general guidelines with limited support.
• Managing work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Ability to handle multiple requests across calendars and scheduling needs of VP and above.
• Proactive approach to scheduling and calendar management.
• Aligns with BSC’s culture and core values – caring, meaningful innovation, high performance, global collaboration, diversity & inclusion.
• Handling of purchase orders, statements of work, contracting
• Expense report administration
• Facilities partnership including participating as a member of the Marlborough Safety Council, space planning, general facility needs
• Plan/coordinate/execute on Employee engagement activities/events

What we're looking for in you:

• 8+ years of administrative assistant experience.
• Highly motivated with an action-oriented mindset.
• Strong problem-solving skills
• Exceptionally strong collaboration required.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.