Salesforce Executive Assistant / Sr 

United States, California, San Francisco 

477532813

Job Category

Corporate Functions

Job Details

Core Responsibilities:

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.

• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.

• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.

• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.

• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.

• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.

• Other administrative and project duties as requested.

Minimum Requirements:

• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.

• Skillful execution of administrative activities, with high attention to detail, organization and process.

• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.

• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.

• Strong relationship management skills, ability to build a personal network throughout the company.

• Project Coordination experience needed at an intermediate complexity.

• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.

• Experience partnering with senior management in a fast paced, innovative environment.

• Experience working with/in large administrative teams.

• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience usingQuip, Slack, Salesforce and Tableau and are a plus.

Additional Desired Skills/Traits

• Customer centric orientation.

• Agility and flexibility in response to changing priorities and needs.

• Proven ability to manage projects, work under pressure and consistently make deadlines.

• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

• Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.

• Have the ability to handle confidential material with the utmost discretion.

• Ensure communications are clear, thorough, and specific, with attention to follow-through.

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