HP Strategic Bid Manager 

Mexico, Jalisco, Tlaquepaque 

461621297

Jobspecifics/responsibilities:

The responsibilities of the bid manager fall into 6 main categories:

Project management

• Create and maintain project plan for the deal: tasks, timelines, responsible, milestones.
• Create and maintain deal action log
• Create and maintain pursuit team map and calendar
• Request the needed resources to help with the bid response preparation and coordinate their work.

Proposal management

• Create proposal structure
• Review and assign owners to all bid documentation and proposal sections
• Contribute with content
• Review and proofread all documents before submitting to the client
• Follow proposal management internal best practices
• Graphics coordination

Communications management

• Setup regular deal meetings and take minutes.
• Coordinate the communication process flow with extended team members and regional participants.
• Prepare recurring management updates.

Coordination of internal deal approval process

• Request the needed human resources for the deal.
• Coordinate the team’s deliverables.
• Coordinate the meeting date and participants with the responsible department.

Document management

• Setup and manage the deal Teams site.
• Ensure that all deal documents are stored in the shared space and all team. members are duly notified of any changes or updates.

Handover

• Setup and manage the software used for handover. Manage workflow.
• Prepare a plan for all the activities that need to happen and the documents to be completed and uploaded.
• Schedule the handover meetings.
• Ensure handover is completed and signed off.

Other responsibilities include sharing best practices and knowledge in a specific area of expertise for the benefit of the team and EMEA pursuit community.

Keydeliverables/accountabilities:

• Request the needed resources – core and subject matter experts, and supervise their work on the bid for the entire pursuit duration.
• Prepare and maintain all planning documents: project plan, response plan, action log, milestones calendar, team calendar.
• Create the response structure, prepare content as needed, and coordinate the process of collating content and producing a finished product.
• Maintain clear and active communication with all bid stakeholders – core team, regional teams, management.
• Organize meetings and take meeting minutes after each meeting, document decisions and action items.
• Store all project related documentation in a shared space.
• Manage the internal governance process and make sure the bid is approved before submitted to the customer.
• Manage the handover process and make sure the bid is properly documented and handed over to the transition and transformation teams. Own all handover system related tasks – setup and maintenance, until handover is completed.
• Manage non-client related internal strategic projects as needed.

Working relationships:

Rarely with clients in pursuit phase.

Education (degree) and professional experience required:

• Bachelor/Master in Business / Economics / Technical or other relevant subjects
• Experience in virtual team environment
• 3-5 years’ experience in managing projects; even better if the projects were bids / proposals.
• Experience in working as part of a multi-national / cultural team.
• Commercial understanding of services projects

Other requirements:

• Fluent English, other European languages would be an asset.

Personal skills and qualities:

• Positive can-do attitude
• Customer centric approach
• Growth mindset
• Out of the box thinking – able to find solutions.
• Excellent teamwork skills
• Able to apply tools and technology to produce results.
• Able to understand global business processes and identify impact of change

• Strong sense of ownership and initiative
• Proactive and follow-through attitude.
• Ability to work with different personalities and management styles.
• Excellent communication skills: ability to express thoughts clearly in person, on the phone, and in writing.
• Ability to prioritize workload with discretion and minimal direct (and remote) supervision
• Ability to work under tight timescales when required
• Quick learner
• Good negotiator