JPMorgan Senior Executive Administrative Assistant 

United States, New York, New York 

377847603

As a Senior Executive Assistant supporting a senior Middle Market and Specialized Industries leader, you will spend fast-moving days in the office managing a demanding senior leader calendar and travel. You will tap your thought leadership to manage priorities and ensure efficient use of executives’ time. You will also work closely with peers to ensure robust on-site support and backup coverage.

Job Responsibilities:

• Act as the gatekeeper of all contact with the public, clients and staff coming through the executive’s office
• Provide general office support to include phone coverage, printing, etc
• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
• Work closely with Business Manager on maintaining key documents including organizational charts and background materials. Able to take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
• Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Plan and lead large events, Town Halls, maintain critical follow ups and draft simple communications.

Required qualifications, capabilities and skills:

• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Exceptional travel planning skills and knowledge
• Detailed and strong organizational skills
• Demonstrated ability to plan complex and large events
• Strong background in a financial services and or technology environment
• Exceptional interpersonal, presentation and communication skills
• Fluency in all Microsoft office products

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option