Uber Executive Assistant 

United States, West Virginia 

367065511

What you'll do:

1. Manage multiple complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
2. Help ensure the leader is properly prepared and on time for all meetings
3. Assist with the scheduling of multiple stakeholder meetings
4. Quick response times to messages via email, Slack, or other channels
5. Navigate the intricacies of supporting leaders remotely and a complex conference room landscape
6. Assist with event planning and coordination for team meetings, all-hands meetings, team summits, and team moral events
7. Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
8. Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
9. Follow up and provide reminders on project deadlines, AIs, and deliverables
10. Assist with ensuring the timely review and submission of expenses
11. Assist with facility/space planning logistics
12. May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
13. May work on other tasks and projects as assigned

What you'll need:

1. Minimum 3+ years of administrative experience
2. Experience supporting multiple leaders (Director Level)
3. English Proficiency is required
4. Experience managing complex calendars, travel schedules, and planning logistics for team summits & events
5. Experience using: Google Calendar, Gmail, G Suite (Sheets, Slides, Docs), and Zoom
6. Ability to work with confidential information

Bonus Points:

1. Bachelor’s degree or equivalent practical experience
2. Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
3. Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
4. Experience working in a fast paced, often changing environment with efficiency and accuracy
5. Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
6. Strong organizational skills
7. Strong attention to detail
8. Experience coordinating projects
9. Experience with budget management
10. Experience working in a complex, matrixed and global environment

* Accommodations may be available based on religious and/or medical conditions, or as required by applicable law. To request an accommodation, please reach out to .