Fortinet Executive Assistant 

United States, Illinois, Chicago 

359642888

Responsibilities:

Sales admin:

• Strategic Sales Support: Provide high-level administrative assistance with a focus on supporting sales initiatives and strategy execution. Ability to handle sensitive information with discretion and maintain confidentiality.
• Calendar & Priority Management: Manage executives' calendars, balancing and prioritizing critical meetings in high-stakes situations while maintaining flexibility to adjust on the fly.
• Meeting Coordination: Schedule, organize, and coordinate meetings with key internal and external stakeholders, ensuring all parties are well prepared and aligned with sales objectives.
• Communication Hub: Act as a central point of communication between the sales team, clients, and internal departments, especially in time-sensitive situations. Ensure clarity and follow-through on urgent matters.
• Document & Presentation Preparation: Draft and refine reports, presentations, and key sales communications that align with business goals, ensuring executives are well prepared for all engagements.
• Travel Logistics: Coordinate complex travel arrangements, particularly for sales events, client meetings, and trade shows, ensuring every detail supports the broader sales strategy.
• Problem Solving: Adapt to last-minute changes and challenges, providing creative solutions to maintain productivity and minimize disruptions.
• Communication Skills: Exceptional verbal and written communication skills, able to convey information clearly, confidently, and professionally.
• Strong interpersonal skills : capable of building relationships and liaising with all levels of staff and external stakeholders.
• Skilled in drafting emails, reports, and presentations with attention to tone and accuracy.

Office admin:

• Oversee daily administrative tasks, ensuring smooth operations for the remote office.
• Manage office supplies, equipment, and facility needs, coordinating with vendors as required.
• Act as the primary point of contact for office-related inquiries and remote staff support.
• Coordinate facility maintenance, repairs, and services to ensure a well-maintained workspace.
• Assist with remote staff onboarding, including workspace setup and IT coordination.
• Handle office-related budget management, including tracking expenses and negotiating with suppliers.
• Ensure compliance with health, safety, and security protocols in the remote office setup.

Experience:

• Minimum of 3 years experience providing sales executive administrative support
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Proficient with PowerPoint to create and edit presentations
• Knowledge of standard office administrative practices and procedures

Education:

• Bachelors degree an advantage