Bank Of America Administrative Assistant III 

United States, California, San Francisco 

29758241

Job Description:

Job Description:

• Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports

• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

• Manage multiple objectives, projects or activities all at once

• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Proactively manage executive calendar, key deadlines, delivery commitments, routines

• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

• Assist in organizing and executing All Hands/Staff Meetings

• Maintain email distribution groups / Update orientation slides and org chart monthly

• Assists with on-boarding of employees and contractors as well as coordinating employee events

Required Skills:

• 3-5 years of experience providing administrative support at the senior management level

• Significant time management, multi-tasking and prioritization skills

• Highly organized with strong attention to detail

• Ability to work effectively under pressure and time constraints

• Strong written and verbal communication skills, ability to interface with Senior Executives

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

• Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.

• Concur or similar experience processing travel and expenses

Desired Skills:
• Bachelor’s degree preferred