EY Supervising Workplace Coordinator - Cairo 

Egypt, Cairo, Cairo 

285008912

Provide robust support assisting the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning.

Your key responsibilities

• Handle day-to-day office facilities maintenance; upkeep of office amenities and equipment
• Liaise with building management and external suppliers on alterations, reconfiguration and construction
• Independently manage and respond to urgent administrative queries facilitating the delivery of effective solutions
• Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office
• Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc.
• Ensure all office supplies, equipment, furniture, etc. are maintained and stored in a clean and safe environment
• Assist in executing the Facilities Management plan ensuring work is completed within allocated budget
• Ensure suppliers provide adequate services and work to both financial and quality standards
• Assist in preparing the annual facilities budget and provide management reports to the Facilities Manager/Head of Procurement on a periodic basis
• Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies
• Handle claims to vendors for defective, shortage and missing items and products
• Support requests for information on office supplies, quotations and pricing, etc.
• Manage purchasing and procurement orders relating to office equipment, furniture, supplies and services; general stationery, food provisions and refreshments, etc.
• Request quotes, conduct analysis and evaluation of pricing options and make appropriate recommendations to Facilities Manager/Head of Procurement
• Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
• Demonstrate a good understanding and knowledge in the field of purchasing
• Assist in managing team performance ensuring the delivery of high-quality services and consistency in
  support levels
• Monitor the PMDP process ensuring reviews are completed in a timely manner and represent counselees during Review Committee discussions
• Set and monitor progress against goal plans, ensuring appropriate training and development opportunities are provided to close skill gaps