MSD Global Meeting Services Support Specialist French 

Czechia, Central Bohemia 

263636572

Job Description

Primary responsibilities for this role include, but are not limited to, the following:

• Support the global meeting and congress financial process from agreements preparation to payment to reconciliation.

• Prepare agreements for Healthcare Professionals and Organizations prior to the event based on available templates.

• Support the creation of expense reports on behalf of the indirect procurement and corporate meetings functions and submit documentation per internal guidelines.

  • Audit of Corporate Card statement to ensure all charges on the statement are accurate.

  • Reconcile (for expense reports) Corporate Card statements with charges appearing in the Employee Expense Management System

  • Reconcile invoices/statements prior to expense report/PPR preparation and submission.

  • Validate required receipts for expense report are available/attached.

  • Request any missing receipts/invoices from Meeting Planning Analysis

  • Ensure submission of expense reports/PPRs are done timely to avoid late payments.

• Support and process creation of purchase orders, vendor adds, and associated invoices payments as needed to support the program.

• Ensure that all payments, reconciliation files and journals are tracked and processed in a timely manner and according to our financial processes.

• Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings.

• Work with our Card Strategy and Procure-to-Pay organizations as needed for payment issue resolution.

• Maintain and continuously update process documentation (Standard Operating Procedures)

• Handle inquiries as needed.

• Demonstrate professionalism and attention to detail in dealing with colleagues, internal clients, and suppliers.

• Assist management to facilitate continuous process improvement and ensure tight cost control, leading and supporting Lean initiatives and maintaining integrity of systems.

• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.

Education:

• Bachelor’s degree in business administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum 3 years of work experience in accounting, payroll, accounts payable, finance or business administration.

• Technical skills: Advanced Microsoft package, Power BI, Data Analytics, RPA, Six Sigma.

• Demonstrated continuous improvement skills.

• Effective communication (internal & externally) skills both written and spoken in French and English. Other languages are welcomed.

• Detail oriented.

• Resilient.

• Ability to work collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

• Strong communication, interpersonal, and organization skills required.

• Positive and proactive attitude, can-do mindset, problem solving and analytical skills.

Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), CVENT.

• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, growth, and digital mindset.

• Should have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines, and policies within our company.

• Experience in a global environment setup.

Current Contingent Workers apply