Microsoft Business Support ATR-D 

Taiwan, Taoyuan City 

260807282

This position requires excellence in administrative functions - the ideal candidate for this role can effectively manage a demanding workload under time constraints with a calm, confident, and positive attitude, the ability to work independently, and deal with ambiguity.

Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. Being detail-oriented and having consistent and timely follow-up will be essential for success in this role.

This role requiresexperience in multinational companiesand anadvanced level in English,

• Please note that this position is designated exclusively for candidates registered as persons with disabilities (PWD). Proof of disability status will be required as part of the recruitment process.
• Minimum 4+ years of demonstrated work experience supporting leaders in a fast-paced environment
• Business level English skill with the experience of working as admin/secretary using English with high preference of experience of supporting English speaking executives
• Strong planning, organizational, time management, and problem-solving skills
• Highly effective communication ability, both written and verbal
• Ability to react with appropriate urgency to situations and requests
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams
• Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness
• This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.

Responsibilities

Duties include but are not limited to:

• Provide administrative support to LT members, managing domestic and international travel scheduling end-to-end, ticketing via the designated travel agency and visa processes
• Calendar management and meeting organizing
• Booking meeting rooms inside the office when needed
• Process managers’ expense reports in a timely manner, as well as interim approve their Directs’ expense reports
• Support end-to-end logistics for events organized by the segment(s) they work with, team meetings and offsites, which includes meeting logistics (booking space and catering), and material preparation
• Organizing customer - partner related events of the segment
• Additional Team, Team Wellness and team activity projects as needed
• Work closely and collaboratively with the other business administrators within Turkey, MEA and across Microsoft
• Arranging flowers and donations for special occasions like birth, funeral, birthday, etc. In line with the requirements, via the company resources.
• Providing support in hosting guest executives – shuttles, agenda preparation, meeting arrangements, any relevant events – by close follow-up with segment lead(s).
• Procurement of goods and services using internal tools and support contract processes in relation to those – Purchase orders
• Budget management, including creating Purchase Orders, and tracking spend in partnership with the team’s Business Manager
• Anticipate and remove administrative roadblocks and make timely decisions across the business group
• Support creating PPT slides
• Additional Team projects as needed
• Provide general team support for ad hoc support requests