Boston Scientific Administrative Assistant IV 

United States, Minnesota 

236814761

About the role:

The Administrative Assistant IV will be responsible for the oversight and management of administrative duties in support of the Vice President and the staff of Directors.

Your responsibilities will include:

• Management active calendar of appointments; completing complex expense reports; composing and preparing correspondences of confidential nature; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Acts as conduit to internal communications within senior leadership.
• Serves as point of contact for internal and external stakeholders. Contacts are frequent within and outside the organization and involve obtaining and providing information on matters of critical importance to the organization and usually are sensitive/confidential in nature.
• Plans, coordinates and ensures the leader’s schedule is followed and prioritized.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader’s time and office.
• Works closely and effectively with the leader to keep them well informed of upcoming commitments and responsibilities, through proactive engagement with leader.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
• Anticipates and coordinates projects/assignments, organizes others schedules to meet deadlines.
• Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, coordinating travel arrangements, ordering audio-visual equipment and working with facilities to ensure room configurations.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Orders office supplies and equipment and performs or arranges for routine maintenance of basic office equipment.
• May assist in establishing office policies and procedures and coordinate special projects and department activities.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.

Required qualifications:

• High School Diploma or equivalent
• 8-10+ years of direct work experience supporting senior level leadership
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Proven experience in providing administrative support to senior executives in a fast-paced organization, including handling of sensitive or confidential information.
• Strong communication skills (written and verbal) and interpersonal skills with the ability to work across multiple levels within the organization and build relationships with stakeholders and external partners.
• Previous experience supporting multiple senior leaders, event planning, travel and expenses, and written communications.
• Ability to provide proactive solutions in complex situations that may be ambiguous.
• Strong proficiency in Word, Excel, PowerPoint, Expense Management and Travel programs.
• Strong sense of responsibility and urgency with the ability to perform and prioritize multiple tasks seamlessly with attention to detail.
• Strong customer minded approach and professionalism.

Preferred qualifications:

• Associate or bachelor’s degree

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.