Jacobs Proposal Coordinator 

Poland, Lesser Poland Voivodeship, Krakow 

222809711

- Advanced Facilities

- Water&Environment

- Transportation - Energy&Power

- Cities&Places

- Digital

Responsibilities

Works closely with Sales Managers/Leaders, Proposal/Project Managers and Creative & Sales Solutions Team members to provide coordination, publishing and administrative services to Jacobs organization.

• Provide support to proposals under the guidance of senior staff and, as your capabilities grow, lead the End Game coordination of small to medium proposals; may take ownership of section(s) of larger efforts under the guidance of senior staff.

• Coordinate/provide direction during End Game to graphic designers, publishing technicians, editors, and other support staff, as well as to teaming partners and subconsultants.
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances.
• Coordinate and/or manage production of response documents, monitor and hold self to proposal schedule. Check client websites for information and addenda.
• Participate in kick-off meetings and other milestone meetings, as appropriate.
• Be accountable for quality assurance/quality check (QA/QC) of assigned proposals and proposal sections.
• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts.

• Develop new or update existing sales qualification materials.
• Learn and actively follow Sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines.
• Populate/update (as appropriate) information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases.
• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as necessary.
• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline processes, procedures, tools/databases, and function of the team.
• Begin to develop an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process. Develop knowledge of company markets, partner/ competitor/subconsultant firms, clients, and industry trends.
• Begin to foster working relationships with Operations, other staff, Selling Units, and Sales Enablement teams both locally and across the network.
• Participates in in-house business development activities as appropriate.