EY Administrative Assistant 

Georgia, Tbilisi 

215382670

As Tax & Law SL Administrative Assistant, you will be part of the team that delivers quality services

to our clients and their stakeholders.

Your key responsibilities:

• Working with Microsoft Outlook: extensive use of Outlook and internal databases; checking mailbox for Partner on request; working with Partner’s and Managers’ organizer
• Continuously monitor and aim at improving administrative processes within Tax & Law SL
• Coaching new hires, ensure they get all general information regarding administrative issues
• Drafting engagement agreements/annexes/other legal documents; Providing Managers and in-house legal with new engagement agreements/annexes and archive them in database
• Monitoring valid dates for active engagement agreements/annexes and informing Managers regarding Agreement termination dates
• Preparing and sending monthly, quarterly, daily invoices, reminders, and additional financial documentations to the clients
• Expense reports processing: managing corporate expenses incurred by Partners and Managers
• Formatting the presentations/proposals/CVs
• Scheduling meetings (internal, external)
• Supporting managers with daily tasks
• Other duties as assigned

Backup function:

• Travel arrangements: ticket ordering; car arrangements; visa support; gift arrangements; registration of Partners and managers for the conferences, seminars, payment arrangements;
• Covering reception area in their absence

Skills and attributes for success:

• Willingness to grow and professionally develop with the international organization
• Proven organizational skills
• Ability to work within strict deadlines and corporate procedures
• Excellent interpersonal skills
• Excellent written and verbal communication in Georgian and English
• Good knowledge of office programs Word, Excel, PowerPoint
• Higher education
• Minimum 2 years of experience in a similar position

What’s in it for you:

• Accelerate your technical capabilities and transformative leadership skills
• Broaden your horizons by working on integrated global teams
• Continuous investment in personal well-being and development
• Develop your own personal purpose and create positive impact

Closing date: