Teva Senior Executive Assistant - West Chester PA 

United States, Pennsylvania, East Bradford Township 

139081815

• To manage the calendars of Chief Compliance & Ethics Officer and VP, TGO GC&E. Plan and coordinate Leadership Team and department wide meetings.
• Functions with a high degree of autonomy, manages projects, interacts effectively with all levels – both inside and outside of the Company, set priorities with direct supervision, and manages highly confidential/sensitive materials and issues.
• Manages Purchase Orders (POs) and Statements of Work (SOW)
• Coordinates extensive, complex travel arrangements - domestically and internationally.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Coordinates Service and new hire feedback meetings.
• Acts as a custodian of corporate documents and records.
• Within this role, it is required to prioritize, plan and control the workload and to liaise/communicate with the Chief Compliance & Ethics Officer, GC&E and GC&E Office Head demonstrating good attention to detail and a high regard for confidentiality.
• Facilitates internal communications working with communications lead as well as work with communications lead to coordinate quarterly town halls for GC&E.
  This is a hybrid position. The selected candidate will work 3 days in the office and 2 days in a remote setting. The selected candidate should live within a commutable distance to either the Teva Parsippany or West Chester offices.

• Minimum of a High School Diploma/GED equivalent required.
• Minimum of 10 years of experience in an administrative role, with at least 2 years supporting senior management.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, CTE (Concur Travel and Expense), Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Flexibility to adjust schedule according to business demands.

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