Philips Executive Assistant Nashville TN 

United States, Tennessee, Nashville-Davidson 

128628828

In the role you will be responsible for supporting Executivesby managing complex administrative, organizational, and operational tasks, while exercising autonomy within established procedures. The role ensures seamless communication, handling sensitive information with discretion, assists in preparing complex documents and presentations and in coordinating executive calendars, travel arrangements, and high-priority meetings, while also organizing high profile events.

Your role:

• Communicates local announcements and important updates in a clear, concise and accurate way to and from Executive(s) within the department and organization employing a variety of channels such as emails, intranet posts, meetings, and instant messaging platforms for effective reach and supports in managing crisis communication to ensure that all stakeholders are kept informed.
• Handles incoming and outgoing correspondence, including emails, letters and phone calls for Executive(s)while ensuring prioritization to ensure an organized and efficient communication ow and acts as a gatekeeper,handling sensitive or confidential information with discretion.
• Assists in preparing complex draft letters, emails, office documents including meetings agendas, minutes andfollow-up action items, and high impact PowerPoint presentations that align with the Executive(s)’ strategicobjectives.
• Maintains Executive(s)’ calendar, coordinating complex scheduling needs, ensuring alignment with key businesspriorities, and proactively identifying potential conflicts and aids in handling high-priority meetings with globalstakeholders and in ensuring that the Executive(s) remain informed on key timelines and milestones.
• Manages end to end procurement process for organization, collaborating with vendors, customers, Legal, Finance, Procurement.
• Provides general administrative support to small teams, coordinating team events/trainings, and maintaining team databases.

You're the right fit if:

• Youexcel inAdministrative Support, Stakeholder Management,Procurement Management,Database Oversight,and have experience inFinancial Acumen,Basic Contract Literacy, and Document Auditing.
• You’ve acquired 2+ years of experience inAdministrative Support, Clerical Support or equivalent.
• Your skills include processing expense reports by collecting, reviewing, and verifying receipts and documentation to ensure accuracy and compliance with organization policies and procedures and assists in managing budgets (including travel expenses) and providing financial insights to optimize spending as directed by the Executive(s).
• You have aHigh School Diploma, Vocational Education.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this .
• You are proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and CRM systems (Salesforce, etc.).

How we work together

This is an office role.

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

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The pay range for this position in (Nashville, Tennessee) is $22.00 to $35.00, plus overtime eligible.

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.