Your impact
As an Administrative Assistant, you will be an important part of the project team as you assist with a variety of tasks and represent the firm to our clients over the phone, email and face-to-face, as well as assisting staff with support of projects. Applicant must be personable, organized and professional and maintain a strict level of confidentiality. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with multiple teams and departments.
Responsibilities:
- Provide professional and efficient administrative support to our project managers.
- Assist with managing budget items
- Manage filing system (computer and hard files)
- With Project Manager, act as liaison w/client
- Act as project liaison with staff regarding company policies and procedures
- Coordinate project support and certain regional activities
- Scheduling/coordinate/ maintain subcontractor relationships
- Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
- Perform document management support to the team which includes maintaining SharePoint and MS Teams sites, ensuring team is following document management protocol and supporting the team with uploading and sharing of files
- Support all project staff with various administrative tasks, for example:
- Create tracking spreadsheets
- Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
- Prepare and edit reports, presentations, and compile data for analysis
- Work with and maintain confidential and sensitive information
- Assist to develop effective PowerPoint presentations for meetings and conferences
- Establish and/or maintain systems related to filing, time reporting and training hours
