דרושים Travel Coordinator

About the Role:

We’re looking for a proactive and detail-oriented Receptionist & Office Coordinator to be the heart of our office operations. In this role, you’ll be the first point of contact for employees, guests, and partners, ensuring a warm welcome and a seamless office experience. You’ll manage day to day logistics, support cross functional teams, and help maintain a positive, well-organized, and energetic work environment.

What You’ll Do:

• Be the face of the company:greet visitors, answer inquiries, and ensure a professional and friendly first impression.
• Manage temporary and guest access cards for employees, suppliers, and visitors.
• Provide operational support to the Sales team with operational needs, including event logistics, merchandise orders, team lunches, refreshment orders, and assistance with event coordination
• Manage office supplies, kitchen inventories, and all related procurement processes.
• Coordinate catering, refreshments, and hospitality needs for meetings and internal events.
• Open and track service tickets with vendors and ensure timely issue resolution.
• Handle incoming and outgoing mail and courier deliveries for employees and departments.
• Manage parking subscriptions, including sticker distribution, quarterly audits, and subscription updates.
• Administer the BTTR meal card platform, including employee onboarding, deactivations, freezes, and monthly cost center updates in collaboration with HR.
• Support new hire onboarding - prepare welcome kits, coordinate access cards, and ensure workstations are ready on day one.
• Manage bookings and scheduling for three meeting rooms.
• Coordinate visits for clients, vendors, and international guests, including issuing security clearance letters.
• Perform daily walkthroughs to ensure all office facilities, equipment, and systems are operational and well-maintained.
• Manage the budget under your area of responsibility, including creating purchase orders and maintaining an up to date budget tracking spreadsheet in Excel

What You’ll Bring:

• Experience: 2+ years in front-desk, administrative, or office operations role, ideally in a high-tech or startup environment.
• Organizational Skills: Strong multitasking abilities with excellent attention to detail.
• Communication Skills: Outstanding interpersonal and communication skills, fluent in both Hebrew and English.
• Technology Proficiency: Tech-savvy with a strong command of Microsoft Office and other internal tools/systems.
• Service Orientation: A highly professional approach with a “can-do” attitude and strong customer service focus.
• Independence: Ability to work autonomously, manage multiple priorities, and maintain composure under pressure.
• Personality: Positive, approachable, and enthusiastic about creating a great workplace experience.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

We’re seeking a detail-oriented and proactive Operations & Travel Coordinator to ensure and seamless day-to-day operations. You’ll manage end-to-end travel logistics, support employee lifecycle processes, and help deliver outstanding employee experiences through events, services, and vendor coordination.

• Travel Management- Coordinate flights, hotels, and ground transportation (incl. airport transfers); secure manager approvals; handle per diems, insurance, visas, and travel documentation; maintain accurate travel trackers and summary reports.
• Employee Lifecycle - Support onboarding and offboarding in partnership with HR, Finance, Legal, and Operations; ensure processes are documented and delivered on time.
• Events & Offsites - Plan and execute local/international team events and offsites: source and book meeting rooms/venues, arrange catering and activities worldwide, manage budgets, and run all on-site logistics.
• Vendor & Service Management - Own relationships with travel providers, catering, transportation, delivery services, and food card vendors; drive reliability, SLAs, and fast issue resolution.
• Employee Services -Manage employee card requests/replacements; handle food card activations/deactivations; coordinate gifts and recognition for local and remote staff.
• Employee Recognition & International Shipments - Execute recognition programs end-to-end (vendor selection, purchase, customization, on-time delivery across countries); manage overseas shipping of merchandise and materials with customs compliance.
• Operational Reporting & Controls - Keep trackers/databases up to date; perform audits on transportation, food cards, and deliveries; ensure adherence to company policies.
• Project & Office Support - Provide logistics/admin support for cross-company projects (e.g., Hackathons ); collaborate with the Office Manager on day-to-day facilities and ad-hoc needs; support meetups after office hours as required.
• Stakeholder Collaboration - Act as a central liaison for employees, managers, and external vendors to keep workflows efficient and resolve requests quickly.

• Proven experience in travel coordination, operations, or office/administrative roles.
• Strong organizational skills and the ability to juggle multiple priorities with high attention to detail.
• Hands-on experience with international travel logistics (approvals, per diems, insurance/visas, documentation) and vendor management.
• Event planning experience across multiple locations, including budgeting and on-site execution.
• Data-driven mindset with comfort maintaining trackers and conducting basic audits.
• Excellent communication and service orientation; able to work cross-functionally and independently.
• Fluent English (written and spoken); additional languages are a plus.
• Flexibility to support occasional after-hours events/meetups.

Temporary, full-time