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דרושים Administrative Assistant ב-United States, Massachusetts, Boston

ממשו את הפוטנציאל שלכם בתעשיית ההייטק עם אקספוינט! חפשו הזדמנויות עבודה בתור Administrative Assistant בUnited States, Massachusetts, Boston והצטרפו לעוד אלפים שכבר מצאו עבודה בחברות המובילות. התחילו את המסע שלכם עוד היום ומצאו את הקריירה האידיאלית עבורכם בתור Administrative Assistant עם אקספוינט.
חברה
אופי המשרה
קטגוריות תפקיד
שם תפקיד (1)
United States
Massachusetts
Boston
נמצאו 21 משרות
19.11.2025
F

Flywire Administrative Business Partner United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency. Handle all travel arrangements (international and domestic)...
תיאור:

Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.

What more do we need to truly be unstoppable? Perhaps, that is you!

Who we are:

Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.

With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.

The Opportunity:

We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.

  • Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
  • Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
  • Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
  • Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
  • Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
  • Supporting Executive events/offsites and Board logistics (when applicable)
  • Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
  • Drafting, proofreading, and wordsmithing communications and presentations as assigned
  • Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
  • True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person

Here’s What We’re Looking For:

  • Bachelor’s Degree or applicable professional experience/training
  • 5+ years of administrative experience in a fast paced industry
  • In office 3 days per week to overlap with Executive presence
  • Experience working with Executives with international teams
  • Meticulous attention to detail and strong planning and decision making capabilities
  • Calm under pressure and able to multitask and pivot as necessary
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours
  • Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
  • Unwavering confidentiality with sensitive personal and corporate information
  • Excellent written, verbal and presentation skills
  • Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
  • Proven track record of exceptional calendar management and prioritization
  • Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
  • Experience in project management and cross-functional coordination

What We Offer:

  • Competitive compensation, including Restricted Stock Units
  • Employee Stock Purchase Plan (ESPP)
  • Flying Start - Our immersive Global Induction Program
  • Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
  • Dynamic & Global Team (we have been collaborating virtually for years!)
  • Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
  • Be a meaningful part in our success - every FlyMate makes an impact
  • Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
  • Great Talent & Development Programs

Submit today and get started!

We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.

The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.

Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.

Flywire is an equal opportunity employer.

#LI-Hybrid

Show more
23.10.2025
F

Flywire Administrative Business Partner United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency. Handle all travel arrangements (international and domestic)...
תיאור:

Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.

What more do we need to truly be unstoppable? Perhaps, that is you!

Who we are:

Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.

With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.

The Opportunity:

We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.

  • Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
  • Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
  • Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
  • Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
  • Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
  • Supporting Executive events/offsites and Board logistics (when applicable)
  • Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
  • Drafting, proofreading, and wordsmithing communications and presentations as assigned
  • Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
  • True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person

Here’s What We’re Looking For:

  • Bachelor’s Degree or applicable professional experience/training
  • 5+ years of administrative experience in a fast paced industry
  • In office 3 days per week to overlap with Executive presence
  • Experience working with Executives with international teams
  • Meticulous attention to detail and strong planning and decision making capabilities
  • Calm under pressure and able to multitask and pivot as necessary
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours
  • Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
  • Unwavering confidentiality with sensitive personal and corporate information
  • Excellent written, verbal and presentation skills
  • Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
  • Proven track record of exceptional calendar management and prioritization
  • Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
  • Experience in project management and cross-functional coordination

What We Offer:

  • Competitive compensation, including Restricted Stock Units
  • Employee Stock Purchase Plan (ESPP)
  • Flying Start - Our immersive Global Induction Program
  • Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
  • Dynamic & Global Team (we have been collaborating virtually for years!)
  • Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
  • Be a meaningful part in our success - every FlyMate makes an impact
  • Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
  • Great Talent & Development Programs

Submit today and get started!

We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.

The US base salary range for this full-time position is $82,000 - $102,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.

Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.

Flywire is an equal opportunity employer.

#LI-Hybrid

Show more

משרות נוספות שיכולות לעניין אותך

18.09.2025
JPM

JPMorgan Executive Administrative Assistant United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Maintain detailed calendars, ensuring efficient time management. Coordinate visitor access and manage logistics. Organize all aspects of onsite and offsite events,(virtual and in-person) including invitations, catering and transportation. Screen incoming...
תיאור:

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

  • Maintain detailed calendars, ensuring efficient time management
  • Coordinate visitor access and manage logistics
  • Organize all aspects of onsite and offsite events,(virtual and in-person) including invitations, catering and transportation
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate high volumes of domestic and international travel
  • Process T&E expenses for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Handle regular activities without prompting, and provide advance notice of any issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, skills and capabilities

  • At least 3 years of administrative experience
  • Advanced calendar management and the ability to organize and prioritize tasks
  • Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

  • Experience supporting at the Managing Director level (or equivalent) or above
  • College degree is a plus

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משרות נוספות שיכולות לעניין אותך

16.09.2025
JPM

JPMorgan Executive Administrative Assistant United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Maintain detailed calendars. Coordinate visitor access and handle logistics. Organize and arrange all aspects of high volumes of onsite and offsite events, such as but not limited to, virtual and...
תיאור:

As an Executive Administrative Assistant you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities:

  • Maintain detailed calendars
  • Coordinate visitor access and handle logistics
  • Organize and arrange all aspects of high volumes of onsite and offsite events, such as but not limited to, virtual and in-person meetings and roadshows, including invitations, scheduling, catering and transportation
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings. Work closely with sales team to ensure clients are registered and meetings are scheduled
  • Arrange and coordinate high volumes of domestic and international travel
  • Process T&E expenses for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Handle regular activities without prompting, and advise in advance with possible issues or delays
  • Assist in editing spreadsheets and presentations, including printing for client meetings
  • Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
  • Lead and coordinate on ad hoc projects as requested

Required qualifications, skills and capabilities

  • Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
  • Advanced calendar management
  • Advanced ability to organize and prioritize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Candidates should have Expense, Invoice and Charitable Contributions knowledge
  • Proficiency within the Microsoft Office Suite, including Excel and PowerPoint
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Ability to learn procedures and processes quickly

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משרות נוספות שיכולות לעניין אותך

16.09.2025
EY

EY Workplace Experience Optimization Assistant United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Monitor all aspects of the workplace/FM services and/or product(s) for assigned area. Serve as the primary liaison with the workplace/FM vendor for assigned area. Support, along with the workplace/FM vendor...
תיאור:

Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You will use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an ESS Workplace Experience Optimization Manager, you will work across teams to consult on workplace services support opportunities allowing our client serving teams and guests to maximize their in-office work and visits.

Your key responsibilities

  • Monitor all aspects of the workplace/FM services and/or product(s) for assigned area
  • Serve as the primary liaison with the workplace/FM vendor for assigned area
  • Support, along with the workplace/FM vendor management team, the delivery of services and/or product updates and enhancements
  • Identify and escalate risks
  • Act as secondary escalation point on complex services, projects, or issues
  • Work with senior management to support the overall strategic direction of the product(s) and/or services
  • Responsible for vendor performance management, including for vendor meeting service and/or contractual requirements
  • Support measurement, tracking, reporting, and analysis of KPIs and CPIs
  • May be called to support or lead projects across service areas
  • Support, analyze and decipher diverse requirements of various statement of work agreements, offices and stakeholders
  • Assess and recommend system changes based on needs of US personnel within firm policy
  • Will work with other managers, senior management and workplace/FM vendor management team to identify and address service defects related to the product/services and make recommendations based on the assessment
  • Provides guidance and analytical advice on enhancement requests raised by internal customers
  • Provide to senior leadership recommendations for changes/improvements to support services
  • Supports collaborative work effort between EY stakeholders and workplace/FM vendor

Skills and attributes for success

  • Provide conceptual thinking, which will translate into solid actions
  • Provide analytical knowledge top-down and will have authority to make decisions
  • Exercise influence at many levels of the organization
  • Proactively identify and address project risks and opportunities
  • Recommend solutions and partner with senior leaders in the firm to roll out or communicate initiatives/projects
  • Strong leadership and presentation skills
  • Exceptional relationship management skills
  • Strong analytical and decision-making skills necessary to manage multiple projects and teams to meet high customer needs
  • Project management experience in a fast-paced environment
  • Demonstrated ability to manage and forecast budgets

To qualify for the role, you must have

  • Bachelor's degree in a related discipline, or equivalent work experience
  • 8-10 plus years of related experience for the Assistant Director and 10-12 years of experience for the Associate Director in medium to large environments
  • Performing business analysis, customer and/or vendor support, and/or project systems management
  • Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook

Ideally, you’ll also have

  • Flexibility to work non-standard hours

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .

  • We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $91,900 to $171,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $110,200 to $195,200. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
  • Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
  • Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.


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משרות נוספות שיכולות לעניין אותך

08.09.2025
JPM

JPMorgan Executive Administrative Assistant United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
:As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your...
תיאור:

Description:

As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.

Job Responsibilities:

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times

Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills:

3+ years of administrative support experience with background in a client facing sales and financial services environment

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment

Effective travel planning skills and knowledge

Effective interpersonal skills and excellent communication - confident, organized, and clear

Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies

Project and event management experience

Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.

Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes

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משרות נוספות שיכולות לעניין אותך

20.08.2025
TB

Td Bank Mobile Mortgage Specialist Assistant United States, Massachusetts, Boston

Limitless High-tech career opportunities - Expoint
Maximize support in relation to credit administration. Maintain good relationships with partners including follow-up, responding to questions, and ensuring that customer problems are handled appropriately, escalating issues to MMS or...
תיאור:
Calgary, Alberta, CanadaPersonal & Commercial Banking

$23.37 - $31.20 CAD


CUSTOMER

  • Maximize support in relation to credit administration
  • Maintain good relationships with partners including follow-up, responding to questions, and ensuring that customer problems are handled appropriately, escalating issues to MMS or DM when necessary
  • Gather client documentation after initial MMS customer meeting
  • Process assigned work volumes in an accurate and efficient manner, supporting the Specialist and business timeline commitments

SHAREHOLDER

  • Ensure all supporting documentation is received and validated, according to internal processes and/or business/industry regulation, to provide complete and accurate information for credit requests
  • Contribute to achievement of MMS credit quality objectives and meeting or exceeding individual targets
  • Meet and where possible exceed timeline commitments by processing transactions and replying to requests accurately and on time
  • Partner with administrative support groups to facilitate the end to end credit decision process
  • Support the achievement of business objectives by supporting sales goals
  • Understand and apply bank and business channel operating policies and procedures
  • Contribute to business objectives for Operational Excellence and support process improvement opportunities
  • Escalate non-standard or high-risk transactions / activities as necessary
  • Be knowledgeable of and comply with Bank Code of Conduct

EMPLOYEE / TEAM

  • Participate fully as a member of the team, promote service to the business, quality, innovation and teamwork and ensure timely communication of issues/ points of interest
  • Support the team by continuously enhancing knowledge / expertise in own area and participate in knowledge transfer within the team and business unit
  • Actively participate in the performance management process in support of own personal and professional development objectives, including coaching sessions
  • Participate in team meetings, employee surveys, action planning, and training sessions
  • Contribute to the success of the team by willingly assisting others in the completion of assigned duties
  • Contribute to a fair, positive and equitable environment that supports a diverse workforce
  • Act as a brand ambassador for your business area/function and the bank, both internally and/or externally

BREADTH & DEPTH

  • Requires established customer service skills to perform a range of routine activities and multi-step customer transactions, generally with limited financial impact
  • Requires a broad knowledge regarding basic product suite of business supported
  • Understands how the assigned duties relate to others in the customer or sales team and how the team integrates with others
  • Identifies and assesses customer problems in straight forward situations using standard procedures, and escalates non-standard issues internally; typically addressing routine requests requiring minimal discretion
  • Impacts team results through the quality of the services or information provided to customers
  • Follows standardized sales and customer service procedures and practices and recommends opportunities to improve processes in their own work area
  • Uses communication skills to exchange/clarify product/process information with composure and ensures underlying details are understood
  • Requires working knowledge and skills developed through formal training or work experience
  • Generally reports to a Manager or above

EXPERIENCE & EDUCATION

  • Minimum 1 year working in a client facing and/or administrative role



Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.


We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.


Sans Objet
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משרות נוספות שיכולות לעניין אותך

Limitless High-tech career opportunities - Expoint
Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency. Handle all travel arrangements (international and domestic)...
תיאור:

Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.

What more do we need to truly be unstoppable? Perhaps, that is you!

Who we are:

Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.

With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.

The Opportunity:

We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.

  • Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
  • Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
  • Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
  • Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
  • Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
  • Supporting Executive events/offsites and Board logistics (when applicable)
  • Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
  • Drafting, proofreading, and wordsmithing communications and presentations as assigned
  • Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
  • True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person

Here’s What We’re Looking For:

  • Bachelor’s Degree or applicable professional experience/training
  • 5+ years of administrative experience in a fast paced industry
  • In office 3 days per week to overlap with Executive presence
  • Experience working with Executives with international teams
  • Meticulous attention to detail and strong planning and decision making capabilities
  • Calm under pressure and able to multitask and pivot as necessary
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours
  • Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
  • Unwavering confidentiality with sensitive personal and corporate information
  • Excellent written, verbal and presentation skills
  • Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
  • Proven track record of exceptional calendar management and prioritization
  • Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
  • Experience in project management and cross-functional coordination

What We Offer:

  • Competitive compensation, including Restricted Stock Units
  • Employee Stock Purchase Plan (ESPP)
  • Flying Start - Our immersive Global Induction Program
  • Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
  • Dynamic & Global Team (we have been collaborating virtually for years!)
  • Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
  • Be a meaningful part in our success - every FlyMate makes an impact
  • Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
  • Great Talent & Development Programs

Submit today and get started!

We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.

The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.

Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.

Flywire is an equal opportunity employer.

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תכננו את מהלך הקריירה הבא שלכם בתעשיית ההייטק עם אקספוינט! הפלטפורמה שלנו מציעה מגוון רחב של משרות Administrative Assistant באזור United States, Massachusetts, Boston, ומעניקה לכם גישה לחברות הטובות ביותר בתחום. בין אם אתם מחפשים אתגר חדש או שינוי נוף, אקספוינט תקל על מציאת התאמת העבודה המושלמת עבורכם. עם מנוע החיפוש הקל לשימוש שלנו, תוכלו למצוא במהירות הזדמנויות עבודה ולחבור לחברות מובילות. הירשמו היום ועשו את הצעד הבא בקריירת ההיי-טק שלכם עם Expoint.