דרושים Administrative Assistant/project Assistant ב-Jacobs ב-United States, Baton Rouge

As an Administrative Assistant, you will be an important part of the project team as you assist with a variety of tasks and represent the firm to our clients over the phone, email and face-to-face, as well as assisting staff with support of projects. Applicant must be personable, organized and professional and maintain a strict level of confidentiality. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with multiple teams and departments.

Responsibilities:

• Provide professional and efficient administrative support to our project managers.
• Assist with managing budget items
• Manage filing system (computer and hard files)
• With Project Manager, act as liaison w/client
• Act as project liaison with staff regarding company policies and procedures
• Coordinate project support and certain regional activities
• Scheduling/coordinate/ maintain subcontractor relationships
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Perform document management support to the team which includes maintaining SharePoint and MS Teams sites, ensuring team is following document management protocol and supporting the team with uploading and sharing of files
• Support all project staff with various administrative tasks, for example:
  • Create tracking spreadsheets
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Prepare and edit reports, presentations, and compile data for analysis

• Work with and maintain confidential and sensitive information
• Assist to develop effective PowerPoint presentations for meetings and conferences
• Establish and/or maintain systems related to filing, time reporting and training hours

When you join us as a Design/Build Design Manager, you’ll be responsible for the following:

• Demonstrates extensive expertise and serves as an expert on rail/transit design-build projects

• Interprets internal and external business issues and recommends best practices;

• Solves complex problems and takes a broad perspective to identify innovative solutions;

• Identifies applications of functional knowledge and existing methodologies to complex problems;

• Works independently, with guidance in only the most complex situations;

• Leads functional teams or projects and serves as a best practice or quality resource

• Priorities timely delivery while maintaining Quality and Safety standards

In this role, you'll be responsible for the following:

Strategic Leadership: Assist in developing and implementing long-term strategic plans for the Public Works Department, aligning with the city's overall goals with infrastructure, maintenance needs, stormwater assets, construction, and engineering services.

Operational Oversight: Oversee daily operations, including maintenance, construction, and capital improvement projects.

Financial Management: Support the Department Director in preparing, prioritizing, and managing annual operating and capital budgets, monitor expenditures, and ensure fiscal responsibility.

Regulatory Compliance: Ensure compliance with federal, state, and local regulations, including environmental and safety standards.

Position is Contingent on award of project