Office Administrator jobs in United States, Pennsylvania, Longswamp Township

• Provide professional investigative forensic accounting service and support to the Office of Business Integrity (OBI) by directing, planning, and carrying out sensitive and complex investigations regarding reports of financial misconduct or fraud, as assigned, ensuring all allegations are confidentially and properly addressed.
• Evaluate and apply in-depth forensic accounting knowledge in proportion to the allegation and its implications; Determine the investigative efforts required based on the scope and depth of fact-finding needed. Work cross functionally at the business level in sometimes complex or unclear environments.
• Interact with all levels within the organization and conduct investigations with utmost discretion, objectivity and sensitivity.
• Serve as subject matter expert on forensic accounting investigative techniques. Maintain expert knowledge FCPA regulations and other specific requirements imposed by government agencies.
• Create high quality written investigative reports in support of the overall complaint handling process.
• Report risks and deficiencies, identify trends and partner with management to identify improvements to protect Teva and its assets (people, property, product and proprietary information).
• Assist with OBI program management responsibilities, as needed, including but not limited to, coordinating consistent responses to reported cases of misconduct, general case management within the hotline reporting system and providing reporting, statistics and trending for key stakeholders.
• Contribute to Global Compliance & Ethics’ mission by promoting Teva Values, the Code of Conduct and promoting the OBI as an independent, confidential and trusted resource for employees to report concerns.
• Provide awareness training and support OBI initiatives across the globe, as needed.
• Follow Teva Safety, Health, and Environmental policies and procedures.
• Other projects and duties as required/assigned.

• Bachelor’s Degree in Accounting or Finance is required
• Masters or Other Advanced or Professional Degree (preferably in Accounting or Finance-related) strongly preferred
• A minimum of 8 years overall experience required including: 5+ years of general accounting and audit experience
• A minimum of 5 years of forensic accounting experience required; in a global pharmaceutical or healthcare company preferred
• Direct experience independently conducting international bribery and corruption investigations, including leading sensitive forensic interviews, drafting concise investigation reports and communicating with key stakeholders.
• A minimum of 5 years in the pharmaceutical or health care industry environment with compliance and investigations related experience is required
• Experience with a “Big Four” accounting firm
• Bilingual / Multi-lingual preferred
• Knowledge of the applicable regulations related to government authorities as well as state, local and federal laws governing compliance investigations (FCPA) is required
• Professional license required in an accounting or compliance related field (CPA, CFE, CIA, CCEP, etc.) preferred
• Continual advancement / operational knowledge of forensic accounting and investigative techniques in order to continually align with developing risks. Advanced knowledge of typical fraud schemes.
• Superior writing skills are required. Must be able to communicate effectively both verbally and in writing. Prepare documents that are clearly and concisely written. The responsibilities and complexity of this position require strong and effective communication skills. The individual must possess the ability to professionally interact with all levels of Teva’s corporate infrastructure, as well as that of our business partners, vendors, and all levels of government authorities and law enforcement.
• Possesses a depth of expertise in investigations management and administration areas. Effectively identifies and understands changes in the risk environment, is able to suggest modifications to investigative methodologies, practices and procedures as appropriate.
• Demonstrates an ability to set and articulate strategy, drive critical decision making, influence others, and obtain accurate and positive results. Ability to facilitate cross-functional groups to coordinate efforts and elicit efficient responses.
• Able to coordinate multiple projects simultaneously under tight deadlines. Prioritizes and organizes work effectively to ensure timely and accurate completion of projects.
• Able to master a complex and global work environment. Develops resolutions to project-related problems of moderate to high level scope. Uses resources available to determine appropriate actions for problems presented.
• Develops solid working relationships with peers and management. Participates in inter-departmental projects, knowledge management and training. Offers professional support and guidance to other team members. Provides and accepts constructive feedback.

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

The total compensation may also include restricted stock units and discretionary awards, depending on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

In this role, you will be responsible for sample lifecycle management for all projects as well as the data management for internal clients. You will interface directly with external clients, West plants, Lab Project Management, Lab Operations, and other West departments, as necessary. You will also make ensure all samples are handled correctly and meet all cGMP requirements.

• Daily activities include receiving and documenting internal and external client samples arriving for testing, maintaining all shipping and sample files in accordance with cGMP regulations and internal QA initiatives.
• Responsible for the following daily activities associated with ownership of the total sample lifecycle. All activities require independent and/or collaborative decisions associated with testing plans, sample discrepancies, sample integrity, sample disposition, and client (internal and external) communication.
• Unpack and document incoming sample shipments
• Enter incoming sample shipments into electronic system
• Maintain shipping and sample documentation
• Accurately log-in test samples in conformance to project timelines
• Collaborate with the Project Management and Lab Operations teams on complex projects involving multiple departments
• Collaborate with internal customers and West affiliates
• Assist in communication to provide technical assistance to customers
• Contact internal and external clients for sample discrepancies and clarifications
• Contact internal and external clients regarding final sample disposition and returns
• Receive, log, and manage SAP submissions
• Maintain sample storage assignment inputs to keep accurate account and placement of sample inventory
• Review accuracy of sample log-in
• Ensure samples are correctly labeled, stored, and maintained under proper conditions
• Manage disposition of all laboratory samples (receipt, storage, return, retain, disposal, etc.)
• Aid in investigations as appropriate to ensure compliance with West procedures
• Provide audit support for both internal and external audits as needed
• Provide training and mentoring to new employees
• Assist in the monitoring of chambers 24/7 for alarms through the laboratory monitoring system
• Maintain procedures for sample management and handling
• Follow all safety practices and procedures
• Collaborate with Safety, Stability Specialist, Project Management and Lab Operations on incoming testing projects and shipping per regulations
• Follow cGMP regulations and internal QA initiatives
• Apply required cGMP regulations and internal requirements
• Provide additional back up to other areas of laboratory operations as necessary including but not limited to glassware washing, and assist in support of lab functions
• Attention to detail, being personable, and multitasking are all required skills for this position
• Other duties as assigned

• Associate degree or equivalent experience in related discipline
• High School Diploma is required

• 0 - 3 years of experience

• Experience working in a laboratory or cGMP/pharmaceutical environment preferred
• Laboratory administrative/Coordinator/Analyst role preferred
• Sample information management system experience (SAP and/or LIMS, LabVantage preferred)
• Laboratory Monitoring system for different environments
• Has worked in a cGMP environment
• Education in shipping, receiving, and inventory maintenance of regulated substances and/or hazardous materials
• Familiar with national and international shipping carrier requirements
• Analytical testing experience/knowledge
• Able to be aware of all relevant SOPs as per Company policy as they are related to the position covered by this Job Description
• Support and contribute in Lean Sigma programs and activities towards delivery of the set target
• Able to comply with the company’s safety and quality policies at all times

• Must be able to stand for long periods of time
• Use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms
• Physical ability and willingness to wear proper gowning for work in an ISO 5 compliant particulate cleanroom environment
• Must be able to communicate effectively with written and oral skills, make quick decisions, interpret data, read and write, speak in front of groups, express and exchange ideas, understand direction and adhere to procedures
• Organizational skills will enable planning, prioritization and achievement of goals especially of importance for the successful execution of related activities
• Read and interpret data, information and documents
• Must maintain the ability to work well with others in a variety of situations
• Must be able to follow directions, multi-task, work under time constraints, problem solve, and prioritize
• Ability to make independent and sound judgments
• Observe and interpret situations, analyze and solve problems