Administrative Coordinator jobs in United States, California, San Jose
Google Administrative Business Partner III United States, California, San Francisco
Share
- 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
These jobs might be a good fit
Adidas COORDINATOR MASTER MANAGEMENT PERFORMANCE United States, California, San Diego
Share
KEY RESPONSIBILITIES:
- Manage Material Master independently to coordinate with relevant parties and finding search problem of material master day to day operation to minimize operation impact by master data registration delay or issue for adidas brand.
- Coordinate with MOPS to register local attributes for SAP material master.
- Coordinate with Global price load team to register price information for SAP Purchase Info record.
- Coordinate with MOPS / SCM to register SAP material master and Purchase Info record for SPOT orders
- Involve in material master relevant projects/ improvements to build sustainable & accurate master process for adidas brand.
- Manage Material Master independently to follow Key user activities (e.g., RFC creation / SAP mini release / regression test / UAT for master relevant project) for material master area.
- Continuously refine and maintain manuals to support the reliable and enduring execution of master operations.
KEY RELATIONSHIPS:
- Key interfaces (internal):SCM / Global SCM/ Brand / Finance / IT / Global price loading team / Channel
- Key interfaces (external): None
KNOWLEDGE, SKILLS AND ABILITIES
- SAP: Advanced.Familiar with SAP functions
- Data handling experience (SAP, Access, Excel, BI tool)
- Basic SCM process knowledge
- Good communication skills
- International working experience
- 6 values (Courage / Ownership / Innovation / Teamplay / Integrity / Respect)
- Japanese: Fluent
- English: intermediate
MINIMUM QUALIFICATIONS:
- University degree or equivalent professional experience
These jobs might be a good fit
Adidas EARLY CAREERS TALENT ACQUISITION PROGRAMS COORDINATOR United States, California, San Diego
Share
Key Responsibilities
- Schedule candidate interviews and manage any rescheduling needs across multiple time zones.
- Coordinate calendars between hiring managers and candidates to ensure timely and efficient interview processes.
- Create and distribute offer letters; upload signed documents to SharePoint for recordkeeping.
- Clean and maintain SuccessFactors to streamline applicant review and remove ineligible profiles.
- Create and maintain job requisitions in the applicant tracking system.
- Input finalized job descriptions after recruiter review and approval.
- Maintain and update multiple spreadsheets for tracking and reporting.
- Attend and support virtual recruiting events via Handshake and Teams.
- Monitor event chats, respond to candidate questions, and track attendance.
- Assist with event logistics, presentation decks, and follow-up communications.
- Provide administrative support for the Champions Program:
- Assign Champions to open requisitions based on availability and alignment.
- Maintain and update tracking spreadsheets for Champion assignments and engagement.
- Run backend logistics for training workshops, including managing presentation decks and technical setup.
- Assist with onboarding paperwork, background checks, and training coordination.
- Prepare reports on recruiting metrics (e.g., time-to-fill, source of hire).
- Support recruiters and team members with ad hoc tasks and special projects.
Skills and Experience Required
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Ability to learn quickly and openness to coaching.
- Creative problem-solving ability with a bias for action.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
-
- Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, twelve paid holidays throughout the calendar year and Service Time Off during milestone years.
- At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday. The working location of this position is Portland, Oregon.
- Though our teammates hail from all corners of the world, our working language is English.
These jobs might be a good fit
Adidas SR ADMINISTRATIVE ASSISTANT United States, California, San Diego
Share
Purpose & Overall Relevance for the Organisation:
Ensure the administrative support of the supervisor and the department.
Key Responsibilities:
Carrying out routine correspondence to ensure a timely and accurate response
Format, enter and edit various materials such as correspondence, memos, minutes, reports and confidential documents
Maintain and update files, records, organigrams and other graphics, subscriptions and publications
Answer and scan phone calls, check incoming mail and manage the department's email account
Support the team in creating announcements and newsletters
Assistance in the creation/revision of presentations
Planning internal and external meetings/conferences, including room bookings
Organize, coordinate and handle all travel for the team's staff, including flight and hotel bookings, visa applications, vehicle reservations and airport pickup arrangements, and resolve the usual problems in this regard on schedule.
Preparation of travel expense reports
Maintain the department's cost centers, including regular monitoring of budgets, release of invoices to ensure correct accounting processes
Most important contact person for information management (e.g. on the intranet), ensuring that the content of the intranet is up-to-date
Participating in and coordination of projects and tasks relevant to business development
Support and transmission of internal and external communication (partly confidential) during the entire project life cycle
Execution of operational tasks under the supervision of the respective assigning department
Support of the team and management
General tasks:
Order office supplies
Administration of the purchasing platform with creation of shopping carts and orders. If required, request for quotations from internal and external suppliers. Creation and management of material and supplier data. Monitoring of purchase orders, goods-receipt entry and preparation for invoice verification.
Coordination and administration of investment applications and asset numbers as well as invoice verification in coordination with the SSC.
Administration of the Investment Request Workflow
Requesting investments (e.g. IT and communication support when applying for new laptops, mobile phones or Blackberrys) and rebooking invoices
Master data creation of temp. employees (< 1 year) and external employees in Self Service Tool
Coordination & administration of video conferences
Maintain the data system as instructed
Support in setting up new offices and relocations within the HQ
Maintenance of holiday planning for the team
Proofreading of documents/presentations
Understand, recognise and provide information on standards and procedures
in agreement with line manager
Key Relationships:
Lokal: Sports Marketing Team, Legal, Finance/Controlling, GTM, Brand Marketing, Omnichannel Activation, PR, Digital Marketing; MOPs
Global: Global Sports Marketing, Senior Management; Legal
External: Various partners, agencies, consultants and other stakeholders in the area of responsibility
Knowledge, Skills and Abilities:
Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, Word, Outlook)
Very good knowledge of written and spoken German and English
Good communication skills
A high degree of service orientation in dealing with internal and external interest groups and customers
Good project management knowledge and organisational skills
A good understanding of numbers
Good organizational skills
Advanced SAP knowledge
Advanced PC software knowledge
Advanced knowledge of new media & applications
Requisite Education and Experience / Minimum Qualifications:
3 years of professional experience
Experienced and fully qualified/trained
Both theoretical and practical knowledge, including corporate policy and business practices
Basic knowledge in related fields of work
These jobs might be a good fit
JPMorgan Executive Administrative Assistant United States, California, San Francisco
Share
As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
- Maintain complex and detailed calendars
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects of internal and external events, including catering and transportation
- Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Produce high quality emails and messages to individuals at all levels of the organization
- Maintain department documents, including current organizational charts and Executive Bio’s
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
These jobs might be a good fit
JPMorgan Executive Administrative Assistant United States, California, San Francisco
Share
As a Vice President within our Payment Control team, you will be responsible for aligning cross-functional support to the business priorities. You will support execution of a control agenda across the regions modernization programs. Additionally, you will closely collaborate with key global and regional partners across Payments including Operations, Technology, Product Management, and the Business Control Managers.
Job responsibilities
- Engage with and conduct regular reviews with senior leadership, stakeholder committees, or other relevant bodies to validate and assess priorities across WP controls teams.
- Identify and proactively manage risk to delivery of our end to end target operating model strategies.
- Deliver high quality, consistent and meaningful executive reporting and analytics to identify trends and themes to support business decisions
- Create and deliver executive communications, status reporting, and metrics
- Primary control responsibilities and oversight for all controls impacting Payments in the region including front line controls, operational controls and technology controls
- Facilitate regional and governance forums as necessary. Furthermore, playing a key escalation role as and when needed (to regional management)
- Partner with testing teams on regular testing program of existing control framework, including location product reviews
Required qualifications, capabilities, and skills
- Relevant industry experience, ideally coupled with control management, compliance, or risk experience
- Payment Operations experience
- Ability to synthesize information to formulate a “story” for Management
- Attention to detail and ability to assimilate fragmented facts into detailed statements
- Confident communicator with ability to provide clear and succinct verbal and written updates
- Ability to analyze problems, apply quantitative analytical approaches, communicate effectively and confidently (both oral and written), work well in cross-functional teams
- Takes responsibility for issues and follows through to resolution
- Self-starter, proactive in taking initiative to improve business processes
- Technical and analytical skills / data manipulation
- Experience working with geographically distributed and culturally diverse workgroups
- Proven ability to achieve quality results in a high-pressure, rapidly changing environment requiring flexibility / adaptability to changeable directives.
- A flexible proactive approach, ability to adapt to business change
These jobs might be a good fit
JPMorgan Executive Administrative Assistant - Middle United States, California, San Francisco
Share
Job Responsibilities:
- ChinaMarket Manager to spearhead strategic initiatives that shape the future of our business across Asia.
- Lead dynamic project by taking charge of aligning business priorities and driving transformative initiatives in a fast-paced, ever-evolving environment.
- Enhance collaboration by acting as a key facilitator, streamlining communication and collaboration between teams and support functions to achieve outstanding results.
- Mitigate risks by proactively identifying and addressing business risks, ensuring seamless and efficient operations.
- Leverage Data Insights by utilizing digital tools to analyze and interpret data, providing valuable insights for decision-making.
Required qualifications, capabilities and skills
- Bachelor’s degree.
- Minimum 10 years of work experience within the financial services industry, ideally with exposure to business management in private banking servicingChinaclient segments.
- Superior judgment and discretion working with both confidential and sensitive information.
- Strong business acumen, detail-oriented, possessing strong analytical skills and ability to synthesize information to form a coherent understanding or conclusion.
- Attention to detail, timeliness, and high productivity while working under pressure to meet deadlines.
- Proactive, keen to learn, and take on new responsibilities.
- Strong presentation skills to seniors and global business heads.
- Strong interpersonal and influencing skills.
- Skilled in use of AI/LLM, Excel, Alteryx and PowerPoint
Preferred qualifications, capabilities and skills
- Articulate in written and verbal communication, English and Mandarin preferred.
These jobs might be a good fit
Share
- 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
These jobs might be a good fit
