Project Coordinator jobs at Jacobs in Sweden, Stockholm

Within our Buildings and Infrastructure European Growth & Sales team, we have an immediate requirement for a Tender Coordinator in Sweden, based in Stockholm, to work on sales pursuits of various sizes, primarily in Sweden. This role will expose you to the heart of the business, sitting at the forefront of delivering on our Strategy European Roadmap.

This role requires drive, diligence, and a curious, inquisitive nature, challenging our teams to identify innovative solutions to respond to our clients’ and society’s greatest challenges.

Our culture is called "culture of caring". We put people, health and care first. Our values, We do things right, We challenge the accepted, We aim higher and We live inclusion guide us in everything we do.

About the position

For our growing office in Stockholm, we’re looking for a Project Coordinator. The role supports the growth and daily operations of a dynamic office environment, contributing to both internal functions and external project delivery. The position involves a broad mix of administrative, operational, and project-focused responsibilities, evolving over time based on business needs and individual capabilities. The initial phase of employment will focus on inward-facing responsibilities, with a progressive shift toward external project engagement over time. Specific time allocations will evolve with the role.

General Responsibilities

• Actively contribute to the development of a growing office expected to expand from 10 to 20 employees within 12–18 months.
• Perform a variety of organizational and start-up tasks aimed at streamlining office operations.
• Proactively identify operational needs and recommend actions to enhance efficiency and effectiveness as business understanding develops.
• Engage periodically with UK-based colleagues and projects as required.
• Foster and expand a professional network within the wider Jacobs organization to support business development and innovation.

Support Functions (HR/IT/Finance)

• Manage recurring reporting and engagement tasks in collaboration with internal teams and external supply chain partners.
• Assist in the delivery of governance-related processes.

Sales and Project Support

• Provide project management assistance through reporting, compliance, HSSE, and other support functions.
• Gradually transition into delivery and client-facing tasks aligned with expertise in landscaping and urban planning.
• Participate in bid processes, contributing according to experience and capacity.

Office Operations

• Ensure the smooth day-to-day functioning of office logistics, including inventory management and landlord liaison.
• Assume responsibility for designated office marshal roles such as fire safety and HLR coordination.