JPMorgan Business Assistant 

France, Ile-de-France 

983400015

As a Business Assistant within J.P. Morgan Asset & Wealth Management, you will be responsible for a variety of tasks including managing schedules, coordinating meetings, handling correspondence, and assisting with sales and marketing support tasks. You will be part of a dynamic team, working in a fast-paced environment that offers opportunities for personal and professional growth. Your strong organizational skills, proactive approach, and ability to handle confidential information with discretion will be key to your success in this role.

Administrative Support:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Organize and coordinate meetings, including preparing agendas, materials, taking minutes, and following up on action items. Incl. visitor arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Process invoices and Travel & Expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines
• Ensure the office environment is well-maintained and supplies are stocked. Coordinate with IT and other departments to address office needs.
• Manage specific services with vendors and third parties payment
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Sales & Marketing Support:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Contribute to the maintenance and enhancement of the client database tool. Update client contacts, meeting logs, reporting subscriptions via CRM tool…
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities and skills

• Strong organization skills and attention to detail
• Fluent in French & English, verbal and written
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office Suite
• Able to prioritize and multi-task

Preferred qualifications, capabilities and skills

• College degree (or equivalent Bac+2/3)
• Financial knowledge