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Netflix Administrative Assistant Dubbing - APAC 
Japan, Tokyo 
944270149

23.06.2024
Team, with a primary focus on providing support to the APAC Dubbing Director, based in Tokyo. The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment.
Specific responsibilities include, but are not limited to:
  • Scheduling meetings, internally and externally across different regions and time zones
  • Maintaining calendars for team members, including booking and confirming meetings
  • Coordinate travel arrangements (domestic and international)
  • Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
  • Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
  • Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
  • Manage various internal events and off-sites for the team
  • Heavy communication internally and externally
  • Proactively prioritize and handle multiple tasks and requests in a timely manner
  • Be a liaison between the different teams and functions
  • Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
  • Maintain flexibility and openness to take on additional projects as necessary or assigned
Qualifications
  • Strong verbal and written communication skills in both English and Japanese is required
  • 10+ years as an executive or administrative assistant with experience supporting multiple leaders
  • Experience consolidating and entering data into tools (e.g. Spreadsheets, Airtable, etc.)
  • Team-player who operates in a fast-paced team-oriented setting
  • Experience with planning for team meetings and offsites, including vendor and invoice management
  • Ability to be discrete and maintain confidential information
  • Ability to handle urgent requests and tasks in a timely manner when needed
  • Experience providing interpretation and translation support when needed
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Google Apps
  • Passion and interest in the entertainment industry