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Netflix Administrative Assistant Dubbing - APAC Japan, Tokyo 944270149
23.06.2024
Team, with a primary focus on providing support to the APAC Dubbing Director, based in Tokyo. The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment.
Specific responsibilities include, but are not limited to:
- Scheduling meetings, internally and externally across different regions and time zones
- Maintaining calendars for team members, including booking and confirming meetings
- Coordinate travel arrangements (domestic and international)
- Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
- Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
- Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
- Manage various internal events and off-sites for the team
- Heavy communication internally and externally
- Proactively prioritize and handle multiple tasks and requests in a timely manner
- Be a liaison between the different teams and functions
- Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
- Maintain flexibility and openness to take on additional projects as necessary or assigned
Qualifications
- Strong verbal and written communication skills in both English and Japanese is required
- 10+ years as an executive or administrative assistant with experience supporting multiple leaders
- Experience consolidating and entering data into tools (e.g. Spreadsheets, Airtable, etc.)
- Team-player who operates in a fast-paced team-oriented setting
- Experience with planning for team meetings and offsites, including vendor and invoice management
- Ability to be discrete and maintain confidential information
- Ability to handle urgent requests and tasks in a timely manner when needed
- Experience providing interpretation and translation support when needed
- Proficiency in Microsoft Word, Excel, PowerPoint, and Google Apps
- Passion and interest in the entertainment industry
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