As an Executive Administrative Assistant within the GCB team, you will be responsible for managing busy schedules, coordinating travel arrangements, and assisting with local events and projects. Your role will also involve handling various activities such as managing office needs, client tickets, compliance requirements, and business travel tax. Leveraging your strategic thinking, you will manage priorities to ensure efficient use of executives' time and work closely with team members to provide robust on-site support and backup coverage. Additionally, you will collaborate with key stakeholders and business partners, including the Events and Sponsorship Team and Office Management, to successfully complete projects. |
Job Responsibilities: - Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
- Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
- Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
- Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
- Maintain confidential data, enforce internal controls, and comply with policies and procedures
- Support DASH/iMeet activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
Required qualifications, capabilities and skills: - Strong organizational skills and ability to work independently in a demanding, changing environment
- Effective travel planning skills and knowledge
- Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
- Effective interpersonal skills and excellent communication - confident, organized, and clear
- Fluent in Microsoft Office, adapts easily to process changes and learns new technologies quickly,
- 3+ years of administrative support experience with background in a client facing sales and financial services environment
- Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills
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