JPMorgan Senior Executive Assistant Corporate & Investment Banking 

Japan, Tokyo 

909734640

As a Senior Executive Assistant in Corporate & Investment Banking Japan, you have attention to detail, structure, quality focus, high energy and flexibility to a high-paced deadline driven organization.

Job responsibilities

• Demonstrate strong ability to manage and handle complex, detailed calendars, deal with multiple and/or urgent meetings, set up meetings and conference calls, both internally and externally. Handle all associated logistical aspects including catering, when appropriate
• Arrange and coordinate complicated domestic and international travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, ensure the required travel visas/documents when needed, and assure accuracy and timely delivery of documents/tickets to travelers
• Handle frequent coordination & communication with local and overseas offices around the region and globally
• Organize high quality, large group, senior internal meetings and event arrangements
• Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures with appropriate record keeping
• Demonstrate ability to work in a fast paced, ever-changing environment and to effectively handle multiple or urgent priorities with a calm, professional and willing attitude
• Be open to take on increased and/or new responsibilities at any time

Required qualifications, capabilities, and skills

• Minimum of 10 years’ experience in an Executive Assistant role, including deep experience supporting senior stakeholders
• Ability to collaborate and work well with others, with a calm and willing attitude, in a fast-paced and team-orientated environment
• Prioritize and simultaneously handle multiple tasks with flexibility
• Work with limited supervision, perform under pressure and meet tight deadlines
• Excellent interpersonal and communications skills, with ability to prepare diligent written internal and external correspondences, proven experience interacting with senior management
• Proficiency in Microsoft Excel, Word, Outlook and PowerPoint
• Fluency in both written and spoken Japanese and English